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Sign Off Agreements

The Sign Off Agreements screen is where the message is defined which displays when an employee signs off on his/her time card. The labels of the approval button and the denial button are also set up here.

This agreement can be used to denote extra accountability when the employee approves his/her time card, for example to verify the information as it relates to a Grant.

Note: To enable and configure Sign Off Agreements, the following must be set:

Note: The one day or two day window allows time for transaction maintenance before the Pay Period Close process. This window occurs after the last day of the pay period. For example, if the pay period ends on Sunday, this window allows for transaction maintenance through Monday or Tuesday.

Examples:

Indicators are set to Assume Denial and two days. An employee signs off, then within the two day window:

Action

Result

Employee adds a new request, or edits or deletes an existing request

Signoff is not removed

Manager denies or cancels a request, or the Pay Period Close process cancels a request

Signoff is not removed

Manager approves a request

Signoff is removed

.

Indicators are set to Assume Approval and two days. An employee signs off, then within the two day window:

Action

Result

Employee adds a new request, or edits or deletes an existing request

Signoff is removed

Manager denies or cancels a request, or the Pay Period Close process cancels a request

Signoff is removed

Manager approves an existing request

Signoff is not removed

Note: If the SYS Application Indicator TA Solution Standard 7is set to Assume Approval, during the "Review Requests Report" step of the Pay Period Close process, a message appears stating that any unhandled requests will be denied by the system and the affected employees' signoffs will be removed.

If this feature is activated, when an employee clicks on the Employee Sign Off button in the employee record, a message box displays the text entered in the Message Text field. The employee then has the option to select one of two buttons.

If this feature is not activated, when an employee clicks on the Employee Sign Off button, the sign off is accepted without the message box being displayed.

Depending on the page displayed, the following fields may be available:

Approval Button

Code

Denial Button

Description

Effective Date

Expiration Date

Message Text

The following additional section options are available in the left pane:

General

Factors

Roles

Calculation Rule Hierarchy

Device Assignments

Schedule Partners

Pay Code UDF Categories

Productivity Coverage Sets

Organization Unit Parent/Child Relationships

Approval Button

The button that indicates the employee IS approving his/her time card information. The value entered here displays on the button (e.g. Accept, Approve, Agree, etc.).

Code

The short, alphanumeric value that identifies this sign off agreement record.

Denial Button

The button that indicates the employee is NOT approving the time card information. The value entered here displays on the button, for example, Deny, Cancel, Disagree, etc.

Description

The label describing this sign off agreement record.

Effective Date

The date when the employee sign off agreement becomes effective.

More About Date Value Fields

Expiration Date

The date when the employee sign off agreement is no longer in effect, if applicable.

More About Date Value Fields

Message Text

The message that displays in the information box when the employee selects the Employee Sign Off button.

Special formatting (bold, italics, bullets, etc.) is available to configure the message; formatting counts toward the maximum characters allowed in this field. Formatting controls are only available in Internet Explorer if you run IE9 or greater.