Adding a Non-Employee Record

The system can also store records for people who are not employees of the corporation. For example, the system can be used to track education classes taken by the public or to grant security access to the facility for volunteer workers or agency staff. These non-employees need to be set up a little differently, so that they do not count toward licensing and are not included in the system processing.

• The preferred method is to create separate organization units that are not assigned authorization roles that count toward licensing. Non-employees are then assigned to these organization units through the Home Labor Distribution screen.
• Another method is to assign the non-employees to existing organization units, but deny access to the authorization roles at the employee level. This will override the access that is inherited by the organization unit role.

  An inherited role is an authorization role that is indirectly assigned to an employee. This role is set up on any level of the Organization Unit screen>Roles section, and is automatically assigned to all employees whose Home labor distribution matches any of the levels of the organization unit. For example, if an employee belongs to a home labor distribution of Corporation A/Facility 1/Department 304/ Unit 1, he or she will "inherit" all the roles set up in the Organization Unit screen for Corporation A and for Facility 1 and for Department 304 and for Unit 1. An inherited role can be overridden at the employee level by assigning the employee the same role but with a different level of access (grant, deny or pass through).

  Note: Inherited roles are not listed in the Roles screen in the employee record. They can be viewed in the employee record on the TCS screen>Employee Authorization Information card.

To add a non-employee record, complete the following steps:

1. Click on the Employee button in the tool bar.
2. Follow the steps for setting up all the tabs in the General screen as outlined under Adding a New Employee Record.
3. When configuring the Home Labor Distribution tab, select an organization unit that has been previously created specifically for non-employees. More About Non-Employee Organization Units

   An Organization Unit structure can be set up specifically for non-employees. These organization units should be set up at the Trunk level and at the Branch level, since these are the levels that are required on the employees' Home Labor Distribution screen. Non-employee organization units can be set up above these levels as well, if desired.

   The branch structure level is the third of the four major organization structure levels used for payroll processing and scheduling. There can be up to nine structure levels within an organization, but the four key structure levels are called root, trunk, branch, and leaf. Many of the payroll and scheduling reports are totaled by these levels.

   During initial system set up, these levels are identified and linked in the system. Authorized users can view the structure levels assigned to each of these levels on the Configuration section>Organization Unit card>Organization Link Level screen.

   The trunk structure level is the second of the four major organization structure levels used for payroll processing and scheduling. There can be up to nine structure levels within an organization, but the four key structure levels are called root, trunk, branch, and leaf. Many of the payroll and scheduling reports are totaled by these levels.

   The branch structure level is the third of the four major organization structure levels used for payroll processing and scheduling. There can be up to nine structure levels within an organization, but the four key structure levels are called root, trunk, branch, and leaf. Many of the payroll and scheduling reports are totaled by these levels.

   During initial system set up, these levels are identified and linked in the system. Authorized users can view the structure levels assigned to each of these levels on the Configuration section>Organization Unit card>Organization Link Level screen.

   During initial system set up, these levels are identified and linked in the system. Authorized users can view the structure levels assigned to each of these levels on the Configuration > Organization Unit > Organization Link Levels screen.

   There can be more than one organization unit to monitor non-employees. For example, there can be an organization unit specifically set up for tracking Education Classes, one for tracking Volunteer workers, one for tracking outside agency employees who need security access, etc.

   This screen is found in the Configuration section>Organization Unit card>Organization Unit. When creating an organization unit specifically for non-employees, not all the section screens need to be set up.

   Set up the following Organization Unit screens:

   General	Set up this screen in the same manner as an employee organization unit. Make the Description label intuitive, so that it is obvious this is a non-employee organization unit.
   Roles	Be sure to NOT assign any roles that are included in processing or licensing. More About System Licensing of Employees. The system calculates the number of active employees for each application to determine if this number is covered by contract licensing. The number of active employees for each application can be viewed on the License Compliance Report. This report is generated from the Reports section>System card. When employees terminate or becomes inactive, they no longer count towards licensing. Their employee records should not be deleted, but should remain in the system so that the historical integrity of the system is maintained. For example, to show that a certain employee worked on a particular day in a previous year, the employee record must remain in the system, even though he/she may have since terminated his/her employment. The number of years an employee record should remain in the system depends on the policies of the corporation. For more information on the criteria for determining the licensed number of employees, see the following links. Note: Prior to Time and Attendance and Staffing and Scheduling version 09.00.00, Staffing and Scheduling (SS) was called ActiveStaffer (AS), and Time and Attendance (TA) was called Payrollmation (PM). SS Employee License An employee record in the Time and Attendance and Staffing and Scheduling system counts toward the SS Employee License count when all of the following are true: The employee's status is active, as defined below: The employee has an assigned Status with a Classification value set to Active or TimeID The employee has an assigned Status with a Classification value set to Terminated, but the termination date field is either blank or contains a date AFTER the current date. Note: Employee status and termination values are set on the Employee Record>Employee Sections>General screen. The status classification is set on the Configuration screen>Employee card>Employee Status screen. The employee is assigned the SS Employee (Processing) role. The employee has schedules that exist on or after the current date. ED Employee License An employee record in the Time and Attendance and Staffing and Scheduling system counts toward the Education Tracking ED Employee License count when all of the following are true: The employee's status is active, as defined below: The employee has an assigned Status with a Classification value set to Active or TimeID The employee has an assigned Status with a Classification value set to Terminated, but the termination date field is either blank or contains a date AFTER the current date. Note: Employee status and termination values are set on the Employee Record>Employee Sections>General screen. The employee status classification is set on the Configuration screen>Employee card>Employee Status screen. The employee is assigned the ED Employee (Processing) role. Education requirements are assigned to the employee. TA Employee License An employee record in the Time and Attendance and Staffing and Scheduling system counts toward the TA Employee License when all of the following are true: The employee's status is active, as defined below: The employee has an assigned Status with a Classification value set to Active or TimeID. The employee has an assigned Status with a Classification value set to Terminated, but the termination date field is either blank or contains a date AFTER the current date. Note: Employee status and termination values are set on the Employee Record>Employee Sections>General screen. The employee status classification is set on the Configuration screen>Employee card>Employee Status screen. The employee is assigned EITHER the TA Employee (Processing) role OR the TA Employee (Interface) role. Note: If the system stores non-employee records for education tracking purposes or for security access, they do not need to count toward licensing. To prevent these non-employees from being counted, they should NOT be assigned to an Authorization Role that counts toward licensing. This can be accomplished by either Denying the role in the non-employee record, or by assigning them to an organization unit that does NOT have an inherited role that counts towards licensing. For more information, see Adding a Non-Employee Record. Note: If authorization roles are assigned at a higher organization unit level, they will need to be Denied for this organization unit. For more information, see Steps for Denying an Inherited Organization Unit Role.
   Device Assignments	If non-employees are allowed to use badges for security access and/or tracking of hours, this screen can be set up.
   Indicators The Indicator tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system. Indicator options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the indicator options contained on that card. Indicator naming convention is as follows: Screen name + "Indicator" + Category name + Classification + Number Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated). For example, the Standard indicator on the Pay Group screen on the System category card that is listed First, is named Pay Group Indicator System Standard 1.   On the indicator screen, there are predefined options that the user can select from the right pane. There is a Default setting, which is the setting automatically assigned when a new record is created. The Default setting can be changed for the system in the Configuration section>System card>Indicator screen. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records.	Verify the indicator settings are appropriate for this organization unit. The default indicators settings are usually values used for employee organization units.
   Parameters The Parameter tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system. Parameter options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the parameter options contained on that card. The parameter naming convention is as follows: Screen name + "Parameter" + Category Card + Classification + Type + Number The type of value required for this parameter (e.g. alpha, date, day of week, hour, integer, pay code, rate, time, percent, or premium category). More About Parameter Types The following are the valid options for parameter types: Alpha The field will accept any letters, numbers, or characters on the keyboard. Date The field will accept any properly formatted date. More About Date Value Fields. When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field. DOW The field will accept a day of the week. When this type is selected, the days of the week are available in the drop down menu under Default Value. Hour The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to two places. For example, if 3.5 is entered, the system converts this to 3.50. Integer The field will accept any positive or negative whole numbers (no decimals). Pay Code A valid pay code should be entered. There is no validation done when the record is saved. Rate The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to five places. For example, if 18.2 is entered, the system converts this to 18.20000. Time The field will accept any properly formatted time value. More About Time Value Fields. When a field requires a Time Value, the value must be formatted in 24-hour time. This means after noon, the hour value entered should have 12 added to the hour value shown on the clock. For example, if the time is 3:00 pm, the correct value in 24-hour format is 15:00 (12+3 = 15). The system automatically formats entered values to hh:mm (two-digit hour value, two-digit minute value separated by a colon). Enter 1500 and the system automatically adds the colon between the hour and minute values to convert this to 15:00. Enter 900 and the system adds the leading zeros and colon to convert this to 09:00. The system adds leading zeros to any value less than 4 digits. For example, if 9 is entered, the system converts this to 00:09 (nine minutes after midnight). If the last two digits of the entered value is larger than 59, this cannot be converted to a valid time and an error message is generated. If the first two digits of a four-digit value is larger than 23, this cannot be converted to a valid time and an error message is generated. Enter midnight as 00:00; enter noon as 12:00. If a "p" or "pm" is entered after the hour value, the system automatically converts the time to the corresponding afternoon value in 24-hour time. For example: Enter 300p or 300pm and the system converts this to 15:00 and adds the colon. Percent The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and two trailing zeros. For example, if 3.5 is entered, the system converts this to 3.50. Premium Category When this option is selected, the user can select a Default Classification and Default Premium Category Number from the right pane.     Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated). Unlike indicators, there are no predefined options to enter into the parameter screen. The value that can be entered is limited by the Type of parameter allowed. For example, if this parameter has a Type of Date, only a date may be entered in the field; if the parameter has a Type of Integer, only numeric values can be entered in the field, etc. Depending on the setting in the Required field on the Parameter screen, a value may be required, or the system may allow this field to remain empty (null). A Default setting can be created which is the setting automatically assigned when a new record is created. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records. For more information on Parameters, see the documentation under the Configuration section>System card>Parameter screen.	Verify any parameter settings are appropriate for this organization unit. The default parameter settings are usually values used for employee organization units.

4. Enter other labor distribution codes that have been previously set up for non-employees, such as job class, pay group, employee category, employee class, etc.

   The Employee Class screen can be set up with values that are specific to non-employees.

   This screen is found in the Configuration section>Employee card>Employee Class screen.

   Set up the following Employee Category screens:

   General	Set up this screen in the same manner as for a regular employee class. Make the Description label intuitive, so that it is obvious this is a non-employee record.
   Indicators The Indicator tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system. Indicator options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the indicator options contained on that card. Indicator naming convention is as follows: Screen name + "Indicator" + Category name + Classification + Number Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated). For example, the Standard indicator on the Pay Group screen on the System category card that is listed First, is named Pay Group Indicator System Standard 1.   On the indicator screen, there are predefined options that the user can select from the right pane. There is a Default setting, which is the setting automatically assigned when a new record is created. The Default setting can be changed for the system in the Configuration section>System card>Indicator screen. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records.	Verify the indicator settings are appropriate for non-employees. The default indicators settings are usually values used for employees.
   Parameters The Parameter tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system. Parameter options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the parameter options contained on that card. The parameter naming convention is as follows: Screen name + "Parameter" + Category Card + Classification + Type + Number The type of value required for this parameter (e.g. alpha, date, day of week, hour, integer, pay code, rate, time, percent, or premium category). More About Parameter Types The following are the valid options for parameter types: Alpha The field will accept any letters, numbers, or characters on the keyboard. Date The field will accept any properly formatted date. More About Date Value Fields. When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field. DOW The field will accept a day of the week. When this type is selected, the days of the week are available in the drop down menu under Default Value. Hour The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to two places. For example, if 3.5 is entered, the system converts this to 3.50. Integer The field will accept any positive or negative whole numbers (no decimals). Pay Code A valid pay code should be entered. There is no validation done when the record is saved. Rate The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to five places. For example, if 18.2 is entered, the system converts this to 18.20000. Time The field will accept any properly formatted time value. More About Time Value Fields. When a field requires a Time Value, the value must be formatted in 24-hour time. This means after noon, the hour value entered should have 12 added to the hour value shown on the clock. For example, if the time is 3:00 pm, the correct value in 24-hour format is 15:00 (12+3 = 15). The system automatically formats entered values to hh:mm (two-digit hour value, two-digit minute value separated by a colon). Enter 1500 and the system automatically adds the colon between the hour and minute values to convert this to 15:00. Enter 900 and the system adds the leading zeros and colon to convert this to 09:00. The system adds leading zeros to any value less than 4 digits. For example, if 9 is entered, the system converts this to 00:09 (nine minutes after midnight). If the last two digits of the entered value is larger than 59, this cannot be converted to a valid time and an error message is generated. If the first two digits of a four-digit value is larger than 23, this cannot be converted to a valid time and an error message is generated. Enter midnight as 00:00; enter noon as 12:00. If a "p" or "pm" is entered after the hour value, the system automatically converts the time to the corresponding afternoon value in 24-hour time. For example: Enter 300p or 300pm and the system converts this to 15:00 and adds the colon. Percent The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and two trailing zeros. For example, if 3.5 is entered, the system converts this to 3.50. Premium Category When this option is selected, the user can select a Default Classification and Default Premium Category Number from the right pane.     Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated). Unlike indicators, there are no predefined options to enter into the parameter screen. The value that can be entered is limited by the Type of parameter allowed. For example, if this parameter has a Type of Date, only a date may be entered in the field; if the parameter has a Type of Integer, only numeric values can be entered in the field, etc. Depending on the setting in the Required field on the Parameter screen, a value may be required, or the system may allow this field to remain empty (null). A Default setting can be created which is the setting automatically assigned when a new record is created. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records. For more information on Parameters, see the documentation under the Configuration section>System card>Parameter screen.	Verify any parameter settings are appropriate for non-employees. The default parameter settings are usually values used for employees.

   Employee Categories can be set up specifically for non-employees.

   This screen is found in the Configuration section>Employee card>Employee Category screen.

   Set up the following Employee Category screens:

   General	Set up this screen in the same manner as for a regular employee category. Make the Description label intuitive, so that it is obvious this is a non-employee record.
   Indicators The Indicator tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system. Indicator options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the indicator options contained on that card. Indicator naming convention is as follows: Screen name + "Indicator" + Category name + Classification + Number Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated). For example, the Standard indicator on the Pay Group screen on the System category card that is listed First, is named Pay Group Indicator System Standard 1.   On the indicator screen, there are predefined options that the user can select from the right pane. There is a Default setting, which is the setting automatically assigned when a new record is created. The Default setting can be changed for the system in the Configuration section>System card>Indicator screen. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records.	Verify the indicator settings are appropriate for non-employees. The default indicators settings are usually values used for employees.
   Parameters The Parameter tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system. Parameter options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the parameter options contained on that card. The parameter naming convention is as follows: Screen name + "Parameter" + Category Card + Classification + Type + Number The type of value required for this parameter (e.g. alpha, date, day of week, hour, integer, pay code, rate, time, percent, or premium category). More About Parameter Types The following are the valid options for parameter types: Alpha The field will accept any letters, numbers, or characters on the keyboard. Date The field will accept any properly formatted date. More About Date Value Fields. When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field. DOW The field will accept a day of the week. When this type is selected, the days of the week are available in the drop down menu under Default Value. Hour The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to two places. For example, if 3.5 is entered, the system converts this to 3.50. Integer The field will accept any positive or negative whole numbers (no decimals). Pay Code A valid pay code should be entered. There is no validation done when the record is saved. Rate The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to five places. For example, if 18.2 is entered, the system converts this to 18.20000. Time The field will accept any properly formatted time value. More About Time Value Fields. When a field requires a Time Value, the value must be formatted in 24-hour time. This means after noon, the hour value entered should have 12 added to the hour value shown on the clock. For example, if the time is 3:00 pm, the correct value in 24-hour format is 15:00 (12+3 = 15). The system automatically formats entered values to hh:mm (two-digit hour value, two-digit minute value separated by a colon). Enter 1500 and the system automatically adds the colon between the hour and minute values to convert this to 15:00. Enter 900 and the system adds the leading zeros and colon to convert this to 09:00. The system adds leading zeros to any value less than 4 digits. For example, if 9 is entered, the system converts this to 00:09 (nine minutes after midnight). If the last two digits of the entered value is larger than 59, this cannot be converted to a valid time and an error message is generated. If the first two digits of a four-digit value is larger than 23, this cannot be converted to a valid time and an error message is generated. Enter midnight as 00:00; enter noon as 12:00. If a "p" or "pm" is entered after the hour value, the system automatically converts the time to the corresponding afternoon value in 24-hour time. For example: Enter 300p or 300pm and the system converts this to 15:00 and adds the colon. Percent The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and two trailing zeros. For example, if 3.5 is entered, the system converts this to 3.50. Premium Category When this option is selected, the user can select a Default Classification and Default Premium Category Number from the right pane.     Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated). Unlike indicators, there are no predefined options to enter into the parameter screen. The value that can be entered is limited by the Type of parameter allowed. For example, if this parameter has a Type of Date, only a date may be entered in the field; if the parameter has a Type of Integer, only numeric values can be entered in the field, etc. Depending on the setting in the Required field on the Parameter screen, a value may be required, or the system may allow this field to remain empty (null). A Default setting can be created which is the setting automatically assigned when a new record is created. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records. For more information on Parameters, see the documentation under the Configuration section>System card>Parameter screen.	Verify any parameter settings are appropriate for non-employees. The default parameter settings are usually values used for employees.

   Pay Groups can be set up specifically for non-employees. Even though non-employees will not be paid, this is a required value.

   This screen is found in the Configuration section>System card>Pay Groups screen.

   Set up the following Pay Group screens:

   General

   Set up this screen in the same manner as an employee pay group. Make the Description label intuitive, so that it is obvious this is a non-employee pay group.

   Indicators The Indicator tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system. Indicator options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the indicator options contained on that card. Indicator naming convention is as follows: Screen name + "Indicator" + Category name + Classification + Number Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated). For example, the Standard indicator on the Pay Group screen on the System category card that is listed First, is named Pay Group Indicator System Standard 1.   On the indicator screen, there are predefined options that the user can select from the right pane. There is a Default setting, which is the setting automatically assigned when a new record is created. The Default setting can be changed for the system in the Configuration section>System card>Indicator screen. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records.

   Verify the indicator settings are appropriate for this pay group. The default indicators settings are usually values used for employees.

   Job Classes can be set up specifically for non-employees. There can be separate job classes to track different types of non-employee records, such as volunteer workers, public education, agency staff, etc.

   This screen is found in the Configuration section>Labor Distribution card>Job Class screen. When creating a job class specifically for non-employees, only the General section screen and its related tabs need to be set up.

   Set up the following Job Class screens:

   General	Set up this screen in the same manner as an employee job class. Make the Description label intuitive, so that it is obvious this is a non-employee job class.
   Indicators The Indicator tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system. Indicator options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the indicator options contained on that card. Indicator naming convention is as follows: Screen name + "Indicator" + Category name + Classification + Number Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated). For example, the Standard indicator on the Pay Group screen on the System category card that is listed First, is named Pay Group Indicator System Standard 1.   On the indicator screen, there are predefined options that the user can select from the right pane. There is a Default setting, which is the setting automatically assigned when a new record is created. The Default setting can be changed for the system in the Configuration section>System card>Indicator screen. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records.	Verify the indicator settings are appropriate for this job class. The default indicators settings are usually values used for employees.
   Parameters The Parameter tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system. Parameter options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the parameter options contained on that card. The parameter naming convention is as follows: Screen name + "Parameter" + Category Card + Classification + Type + Number The type of value required for this parameter (e.g. alpha, date, day of week, hour, integer, pay code, rate, time, percent, or premium category). More About Parameter Types The following are the valid options for parameter types: Alpha The field will accept any letters, numbers, or characters on the keyboard. Date The field will accept any properly formatted date. More About Date Value Fields. When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field. DOW The field will accept a day of the week. When this type is selected, the days of the week are available in the drop down menu under Default Value. Hour The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to two places. For example, if 3.5 is entered, the system converts this to 3.50. Integer The field will accept any positive or negative whole numbers (no decimals). Pay Code A valid pay code should be entered. There is no validation done when the record is saved. Rate The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to five places. For example, if 18.2 is entered, the system converts this to 18.20000. Time The field will accept any properly formatted time value. More About Time Value Fields. When a field requires a Time Value, the value must be formatted in 24-hour time. This means after noon, the hour value entered should have 12 added to the hour value shown on the clock. For example, if the time is 3:00 pm, the correct value in 24-hour format is 15:00 (12+3 = 15). The system automatically formats entered values to hh:mm (two-digit hour value, two-digit minute value separated by a colon). Enter 1500 and the system automatically adds the colon between the hour and minute values to convert this to 15:00. Enter 900 and the system adds the leading zeros and colon to convert this to 09:00. The system adds leading zeros to any value less than 4 digits. For example, if 9 is entered, the system converts this to 00:09 (nine minutes after midnight). If the last two digits of the entered value is larger than 59, this cannot be converted to a valid time and an error message is generated. If the first two digits of a four-digit value is larger than 23, this cannot be converted to a valid time and an error message is generated. Enter midnight as 00:00; enter noon as 12:00. If a "p" or "pm" is entered after the hour value, the system automatically converts the time to the corresponding afternoon value in 24-hour time. For example: Enter 300p or 300pm and the system converts this to 15:00 and adds the colon. Percent The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and two trailing zeros. For example, if 3.5 is entered, the system converts this to 3.50. Premium Category When this option is selected, the user can select a Default Classification and Default Premium Category Number from the right pane.     Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated). Unlike indicators, there are no predefined options to enter into the parameter screen. The value that can be entered is limited by the Type of parameter allowed. For example, if this parameter has a Type of Date, only a date may be entered in the field; if the parameter has a Type of Integer, only numeric values can be entered in the field, etc. Depending on the setting in the Required field on the Parameter screen, a value may be required, or the system may allow this field to remain empty (null). A Default setting can be created which is the setting automatically assigned when a new record is created. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records. For more information on Parameters, see the documentation under the Configuration section>System card>Parameter screen.	Verify any parameter settings are appropriate for this job class. The default parameter settings are usually values used for employees.

5. Save the record.

If the non-employee is being assigned to a regular organization unit, open the employee record to view and remove Role assignments.

1. From the Employee Sections, select the TCS screen.
2. Open the Employee Authorization Information card, then select the Role tab. All the roles assigned to the employee are listed, including the source where they were assigned, such as an employee inheriting the SS Employee (Processing ) role from the Organization Unit.
3. Select the Role option from the Employee Sections in the left pane and click on Add.
4. Enter the Classification and Authorization Role Code that matches the role that is to be Denied. These roles are visible on the Role card.

   Determines the user's authorized access to screens and fields in the application.

   The roles displayed in the Field Look Up Values, and the access allowed by each role, are set up under the Configuration section > System card > Authorization Role screen.

   Determines the type of system classification (for example, Standard, Customer, User Defined, or Replicated).

5. Set the Denied field to Yes.

   Indicates whether the user should be denied permissions to the role at this level (Yes/No). When the Denied field is set to Yes, this overrides any inherited role for this user and removes data access.

   An inherited role is an authorization role that is indirectly assigned to an employee. This role is set up on any level of the Organization Unit screen>Roles section, and is automatically assigned to all employees whose Home labor distribution matches any of the levels of the organization unit. For example, if an employee belongs to a home labor distribution of Corporation A/Facility 1/Department 304/ Unit 1, he or she will "inherit" all the roles set up in the Organization Unit screen for Corporation A and for Facility 1 and for Department 304 and for Unit 1. An inherited role can be overridden at the employee level by assigning the employee the same role but with a different level of access (grant, deny or pass through).

   Note: Inherited roles are not listed in the Roles screen in the employee record. They can be viewed in the employee record on the TCS screen>Employee Authorization Information card.

6. Save the record.
7. The denied Authorization Role is now listed in the grid with a check mark in the Is Denied column.
8. Go back to the TCS screen and open the Employee Authorization Information card, Role tab. Notice that the SS Employee Processing role has been removed.
9. Repeat steps 3 - 6 for each role that is to be removed from the employee record.