Note: If an employee forgets his/her password or PIN, those value can be reset. For more information on resetting employee passwords and PINs, see the documentation on 
Authentication Actions.
The Authentication Action options in the left pane allow the user to disable, reset, or force a change to an employee's password or PIN. These options are only available when the employee General screen is open.
Actions
The following action options may be available:
Disable Password
The Disable Password button de-activates an employee password, so that the employee is not able to log in to the system using that password.
Note: This button is available in the Employee Record>General screen and in the Configuration section>Employee card>Manage Employee Password screen.
Disable PIN
The Disable PIN button de-activates an employee PIN, so that the employee is not able to access input devices.
Note: This button is available in the Employee Record>General screen and in the Configuration section>Employee card>Manage Employee PIN screen.
Force Password Change
The Force Password Change button requires selected users to change their password after they successfully log into the system. A screen displays for the user to enter the new password and then re-enter to confirm the entry. If the selected employees are logged into the system when the Force Password Change button is selected, a screen is displayed to enter and confirm a new password.
Note: This button is available in the Employee Record>General screen and in the Configuration section>Employee card>Manage Employee Password screen.
Force PIN Change
The Force PIN Change button requires the selected employee(s) to change their PIN after successful access to the system. A screen displays for the user to enter a new, four-digit number as the PIN and then re-enter it to confirm the entry.
Note: This button is available in the Employee Record>General screen and in the Configuration section>Employee card>Manage Employee PIN screen.
Reset Password
The Reset Password button changes the password of the selected employees. The new password is set up in the Authentication configuration screen. Depending on indicator settings, this may be a default password or a password created using employee information.
This feature can be used if the employee forgets his or her password. If the selected employees are logged into the system when this button is selected, they are logged out of the system when they move to a new screen.
Note: This button is available in the Employee Record>General screen and in the Configuration section>Employee card>Manage Employee Password screen.
Note: If the System indicator for automatic password creation (Authentication Indicator System Standard 2) is set to N, this Reset Password option is not available.
Authentication Indicator System Standard 2 determines whether or not passwords are automatically created by the system for manually entered employee records or for all employees when the password is reset.
- For employee records that are downloaded or replicated, this indicator is ignored and a password is automatically created using the pattern determined by Authentication Indicator System Standard 5.
Authentication Indicator System Standard 5 is used to determine the pattern used to create an employee's password when initially logging into the system or when the employee password is reset.
When Authentication Configuration Indicator 2 is set to Y, passwords are automatically created as follows:
Valid Values:
A
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The password is determined by the Default Password defined in Authentication Configuration.
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B
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The password is determined by the employee’s code. (default) For example, when the employee code is 0123456, the employee’s First-Time Password is 0123456.
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C
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The password is determined by the employee’s birth date (MMDDYYYY). For example, when the employee’s birth date is January 1, 1965, the employee’s first-time password is 01011965.
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- For manually entered employees, if this indicator is set to N, a password must be manually entered into the employee Login screen to be used when initially logging into the system.
- If this indicator is set to N, the Reset Password option is not available.
Valid Options:
N
|
Passwords are not automatically created.
- Manually entered employee records must have a password entered on the Login screen.
- The Reset Password option is not available.
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Y
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Passwords are automatically created. Employees logging into the system for the first time and employees who have had their password reset must enter the password created with the pattern determined by Authentication Indicator System Standard 5.
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Reset PIN
The Reset PIN button changes the selected employees' Personal Identification Number to the automatically created PIN as set up in the Authentication configuration screen.
Note: If the System indicator for automatic PIN creation (System Standard 6) is set to N, this Reset PIN option is not available.
Note: This button is available in the Employee Record>General screen and in the Configuration section>Employee card>Manage Employee PIN screen.
Note: For more information on automatically generated login names, passwords and PINs see the documentation on the Configuration section>System card>Authentication screen.
