Manage Employee Password
The Manage Employee Password screen enables the maintenance of employee security passwords. Passwords for selected employees can be enabled, reset to a standard password, or set to require an update the next time the employee logs in.
Note: The acceptable formatting criteria for employee Passwords are established on the Authentication configuration screen (i.e. length, characters required, etc.). Employees must follow this format when creating new passwords or an error message is generated.
The Employee Search displays to select one or more employees for setting passwords. Employees can be selected by name, or groups of employees can be selected by labor distribution, assignment code, etc.
- After entering employee search values in the selected fields, click on the Search button. The results are listed below the search screen.
- To select one or more record, click the box to the left of the record to alternately add and remove the check mark. To select/de-select all records in a specific search result set, click on the box above the search results.
- A list displays all selected employees. Any or all of the employees in the list may be selected to require changes to their password by checking the box to the left of the name. Click on the folder to the left of any employee name to move to the next page.
- Employees whose password has been disabled, have a check mark displayed in the Password Disabled field.
- Employees selected to have their password reset or forced to be changed are displayed with a check mark in the Password Change Required field.
Note: If employees are logged into the system when an action is selected to either Force Password Change or Reset Password, the Change Password screen is displayed, and they must change their password before they can continue.
Action Buttons
The following action buttons are available in the left pane:
Disable Password
The Disable Password button de-activates an employee password, so that the employee is not able to log in to the system using that password.
Note: This button is available in the Employee Record>General screen and in the Configuration section>Employee card>Manage Employee Password screen.
Enable Password
The Enable Password button re-activates an employee password that has been disabled, for example, due to maximum unsuccessful login attempts.
This button is available in the Configuration section>Employee card>Manage Employee Password screen.
Force Password Change
The Force Password Change button requires selected users to change their password after they successfully log into the system. A screen displays for the user to enter the new password and then re-enter to confirm the entry. If the selected employees are logged into the system when the Force Password Change button is selected, a screen is displayed to enter and confirm a new password.
Note: This button is available in the Employee Record>General screen and in the Configuration section>Employee card>Manage Employee Password screen.
Reset Password
The Reset Password button changes the password of the selected employees. The new password is set up in the Authentication configuration screen. Depending on indicator settings, this may be a default password or a password created using employee information.
This feature can be used if the employee forgets his or her password. If the selected employees are logged into the system when this button is selected, they are logged out of the system when they move to a new screen.
Note: This button is available in the Employee Record>General screen and in the Configuration section>Employee card>Manage Employee Password screen.
Note: If the System indicator for automatic password creation (Authentication Indicator System Standard 2) is set to N, this Reset Password option is not available.
Authentication Indicator System Standard 2 determines whether or not passwords are automatically created by the system for manually entered employee records or for all employees when the password is reset.
- For employee records that are downloaded or replicated, this indicator is ignored and a password is automatically created using the pattern determined by Authentication Indicator System Standard 5.
Authentication Indicator System Standard 5 is used to determine the pattern used to create an employee's password when initially logging into the system or when the employee password is reset.
When Authentication Configuration Indicator 2 is set to Y, passwords are automatically created as follows:
Valid Values:
A
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The password is determined by the Default Password defined in Authentication Configuration.
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B
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The password is determined by the employee’s code. (default) For example, when the employee code is 0123456, the employee’s First-Time Password is 0123456.
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C
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The password is determined by the employee’s birth date (MMDDYYYY). For example, when the employee’s birth date is January 1, 1965, the employee’s first-time password is 01011965.
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- For manually entered employees, if this indicator is set to N, a password must be manually entered into the employee Login screen to be used when initially logging into the system.
- If this indicator is set to N, the Reset Password option is not available.
Valid Options:
N
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Passwords are not automatically created.
- Manually entered employee records must have a password entered on the Login screen.
- The Reset Password option is not available.
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Y
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Passwords are automatically created. Employees logging into the system for the first time and employees who have had their password reset must enter the password created with the pattern determined by Authentication Indicator System Standard 5.
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