Add Clocking

A Clocking is a coined term referring to a time punch entered into the system, similar to "punching a clock". Clockings are usually created by swiping a badge at the badge reader, registering through Quick Badge screen in the system, or calling in through the TimeCall system. A clocking can also be manually added to the system using the Add Clocking screen.

The screen displayed for entering a clocking depends on whether the user has selected the

Transaction List view or the

Transaction Grid view.

When the user has selected the Transaction Grid view, the new record icon and the clocking icon to the left of the new record are visible.

Note: The Transaction Grid/Transaction View selection option is found in the Preferences section>My Preferences card>Time Card Screen option.

When the user has selected the Transaction List view, the new clocking screen appears with all the fields needed for a clocking.

Note: The Transaction Grid/Transaction View selection option is found in the Preferences section>My Preferences card>Time Card Screen option.

Authorized users are able to edit, view, and/or delete clocking records from the TCS (Time Card Screen). During the calculation process, the clocking is determined to be either an IN punch or an OUT punch. Click on the Calc Me Now button to immediately run the calculations process on the employee.

Depending on the access role of the user, these transactions may need to be approved by a supervisor before they are in effect. Click on the links below for more details.

When an employee has Create Request access:

The Clocking is created as a Request and must be approved through the Actions Section>Approval card>Transaction Requests screen.
The Reason field is enabled but not required. When a request with a reason is approved, the reason is copied to a Transaction Note with a subject of Reason.
The Clocking is displayed on the Transaction screen and various request screens with the Requested Clocking icon . , the Requested In Punch icon or the Requested Out Punch icon .
Once the Clocking has been approved by a supervisor, the icon is displayed as either an In Punch icon, an Out Punch icon or an Undetermined Clocking icon.

When an employee has Create access:

The Clocking is created as a Transaction and not treated as a Request; it does not need to go through the approval process.
The Reason field is disabled.
The Clocking is displayed as either an In Punch icon, an Out Punch icon or an Undetermined Clocking icon.

When an employee has Delete Request access:

A Request to Delete is created and must be approved through the Actions Section>Approval card>Transaction Requests screen.
The Reason field is enabled but not required. When a request with a reason is approved, the reason is copied to a Transaction Note with a subject of Reason.
The Clocking is displayed on the Transaction screen and various request screens with the Request to Delete Clocking icon , the Request to Delete In Punch icon or the Request to Delete Out Punch icon .
Once the Clocking has been approved by a supervisor, the clocking is removed from all screens.

When an employee has Delete access:

The entry is created as a Transaction and not treated as a Request; it does not need to go through the approval process.
The Reason field is disabled.
When the record is saved, the Clocking is removed from all screens.

When an employee has Edit Request access:

A Request for Edit is created and must be approved through the Actions Section>Approval card>Transaction Requests screen.
The Reason field is enabled but not required. When a request with a reason is approved, the reason is copied to a Transaction Note with a subject of Reason.
The Clocking is displayed on the Transaction screen and various request screens with the Request to Edit Clocking icon , the Request to Edit In Punch icon or the Request to Edit Out Punch icon .
Once the Clocking edits have been approved by a supervisor, the icon is displayed on the Transaction screens and Monthly View as either an In Punch icon, an Out Punch icon or an Undetermined Clocking icon.

When an employee has Edit access:

The Clocking edit is created as a Transaction and not treated as a Request; it does not need to go through the approval process.
The Reason field is disabled.
The Clocking information is updated when the record is saved, and is displayed on the Transaction screen as either an In Punch icon, an Out Punch icon or an Undetermined Clocking icon.

Note: Users can enter a future clocking (after the current date and time) when they have access to the Employee Clocking – Future Clocking policy. The maximum number of hours in the future of the clocking is determined by TA Application > Parameter TA Solution Standard Integer 4.

The following additional tabs are available on the Transaction Grid or when viewing a clocking on the Transaction List:

Note: If a critical message is generated due to an unfulfilled license or education requirement, an employee may be unable to enter, edit, or delete a clocking through this screen. The reason for the "lockout" can be viewed on the Home page>My Unread Messages card or in the Actions section>Employee card>Messages screen. Contact your supervisor to resolve the issue.

General Tab	Opens a screen to configure basic information on this clocking entry.
Attendance+ Tab	Opens a screen to add pre-defined codes explaining variances between employee clockings and schedules.
Notes Tab	Opens a screen to add a notation to a clocking entry.

Exceptions Tab	This tab is enabled if an exception message is generated relating to the transaction.
Special Codes	This tab is enabled if a payroll special code is attached to the transaction.
Requested Differences	This tab is enabled on the Transaction Grid if an employee requests an edit to the transaction. The tab displays the difference between the original and the request. Once the request is handled, this tab is no longer enabled.
Requested History	This tab is enabled on the Transaction Grid if an employee requests an edit to the transaction. The tab displays the submitting and approval history of the request.