Quick Badge Section

The Quick Badge section displays a screen for authorized employees to quickly enter clocking information into the system.

When the record is saved, An informational message is generated, indicating the date and time the clocking was submitted.

The Quick Badge feature allows authorized employees to clock in using the system. This creates a clocking entry in the employee record just as if the employee clocked in using a badge reader.

To enter a clocking using the Quick Badge feature, complete the following steps.

From the tool bar, click on the Quick Badge button.
In the available fields, enter any values that would override the Primary Home Labor Distribution assignment values.
The primary home labor distribution assignment specifies the main job class/position of the employee within the Home labor distribution. An employee can only have one effective Primary Home labor distribution assignment effective, but may have multiple Alternate Home labor distribution assignments (same organization unit as the Primary Home but with a different job class/position) and Alternate labor distribution assignments (different organization unit than the Home labor distribution).

This is set up in the Employee record> Labor Distribution screen by selecting the Primary Home option.
- If the clocking should include all the same information as the Primary Home Labor Distribution, no values need to be entered. The record can be immediately saved.
- If Quick Codes have been set up, select the code from the drop down menu. The values set up in the quick code will override the default values of the employee's primary home labor distribution. Note: These codes are previously set up in the Employee record in the Quick Code screen.
  A code set up for the employee to quickly enter a clocking transaction using a single entry, rather than going through all the prompts.
  
  The options available in this field were previously set up in the employee's Quick Codes screen.
- If any of the values should be different than the defaults for this specific clocking, enter the information in the appropriate field. For example, if this clocking should include a Special Code, enter it in that field.
  Select one or more applicable special codes from the Field Look Up Values in the right pane. These special codes indicate circumstances where regular processing rules are overridden.
  
  Note: The fields that display on this screen are selected in the Configuration section>System card>Transaction Definition screen>Prompt Definition section where the Application Code field is set to QUICKBADGE. The options displayed on your screen may be different than those shown n the screen print below.
Click on the Save button.
- An informational message is generated, indicating the date and time the clocking was submitted.
- The date and time also displays on the clocking transaction in the employee record. The icon to the left of the date indicates this clocking was submitted by Quick Badge.
- NOTE: If the transaction is unable to be saved or an error occurs when attempting to save, a message appears asking you to contact your System Administrator.

If a critical message is generated due to an expired license or education requirement, the employee may be unable to enter a clocking through this screen.

The reason for the "lockout" can be viewed on the Home page>My Unread Messages card or in the Actions section>Employee card>Messages screen. Contact the appropriate supervisor to resolve the issue.

Note: The fields that are displayed on this screen are previously selected in the Configuration section>System card>Transaction Definition screen>Prompt Definition section where the Application Code field is set to QUICKBADGE. Not all options listed below may be displayed.

Note:

Application Indicator System Standard 19 determines whether or not the labor distribution associated with a transaction is changed when a Quick Code is added to a transaction or a code already assigned to the transaction is changed. When this indicator is set to "N" (default), the labor distribution on the transaction is not changed. When set to "Y", the labor distribution is replaced with the labor distribution values associated with the Quick Code.

Application Indicator System Standard 19 determines whether the labor distribution of a transaction is updated when a Quick Code is added to an existing transaction or when a code already assigned to the transaction is changed.

Valid Indicator Values:

N	The labor distribution entered on the transaction is not changed when a quick code is added or updated. (default)
Y	The labor distribution is replaced with the labor distribution values associated with the quick code.

Note: This indicator is located on the Configuration section>System card>Application screen. Set the Code field to SYS. Open the record, then open the System card.

The number of working hours for this clocking. This value can be entered as whole and/or decimal hours, for example 8.50.

Note: The system automatically adds the decimal hours if whole hours are added. For example, if the employee enters 8, the system converts this to 8.00. If the employee enters 8.5, the system converts this to 8.50.

The Hours field is used when an employee does not have a schedule and uses a special code, such Low Census (LC). If LC is used, the system bases it on the employee’s Daily Hours. So if employees are working shifts with a length different than their Daily Hour values, they need to indicate the correct shift length in order to get paid properly. For example, you get called off due to low census. You are normally an 8-hour employee but you were working a 10 hour shift, enter 10 in the Hour field to receive the extra 2 hours of low census pay.

The appropriate organization unit code for this clocking. The number of levels available and the label names depend upon the corporate structure.

The code that indicates the organization and job class assignment for the employee.

A code set up for the employee to quickly enter a clocking transaction using a single value, rather than going through all the prompts.

The options available in this field are either automatically created from records in the employee's Labor Distribution screen or manually entered in the employee's Quick Codes screen.

Select one or more applicable special codes from the Field Look Up Values in the right pane. These special codes indicate circumstances where regular processing rules are overridden.

The time of this clocking. The system calculations process determines whether this is an in punch (Start Time) or out punch (End Time).

The Start/End Time field is used when an employee does not have a schedule and uses a special code, such Low Census (LC). If an employee is supposed to start at 06:00 but is told to come in later, such as 08:00 due to low census, they enter 06:00 in order to receive 2 hours of low census pay. Or if the employee is getting sent home early because of low census, then the employee enters the end time of the shift to get paid the correct amount.