Primary Home Labor Distribution

Select the Add Primary Home button to set up the Home labor distribution of the employee. The Home labor distribution of an employee determines the access Roles and processing Assignments for the employee.

An employee can only have one Primary Home labor distribution effective at one time. When a new Primary Home Labor Distribution assignment is entered, the system automatically fills in the Expiration Date field of the previous record with the day before the Effective Date of the new assignment.

Pay Group transfers

If a new Primary Home Labor Distribution is in a different Pay Group, the system automatically fills in the Pay Group Transfer Date and Time on the new Labor Distribution. The Pay Group Transfer Date and Time determine how transactions are divided within the pay period between the two Pay Groups.

Example: Facility A and Facility B are in two different Pay Groups and have two-week pay periods from March 1 to March 14. An employee transfers from Facility A to Facility B on March 5. When the new Labor Distribution is entered, the Pay Group Transfer Date and Time will be filled in with March 5 at midnight. When calculations occur, any transactions from March 1 to March 4 will apply to the Pay Group for Facility A and the remaining transactions will apply to the Pay Group for Facility B.

When a Pay Group transfer occurs, the employee will have two current Pay Period entries in the Employee Navigator on the Employee screen. For more information, see Employee Navigator.

Even though the Pay Group Transfer Date and Time are set automatically when a new Labor Distribution is entered, you can change the date and time. Using the previous example, say that the employee had a shift starting at 23:00 on March 4. The new Labor Distribution went into effect at 00:00 on March 5, but you would like the clockings from March 4 applied to the Pay Group for Facility B.

To view and update the Pay Group Transfer Date and Time, complete the following steps.

1. Navigate to Employee > search for and open the desired employee > Employee Sections > Labor Distributions.

   If you are viewing the pay period in which the Labor Distribution change occurred, you will see both Labor Distribution records. The new Labor Distribution has no Expiration Date listed.

2. Open the new Labor Distribution record and click the Pay Group Transfer tab.

   The date that initially appears is the effective date of the new Labor Distribution record, starting at midnight.

3. As needed, click in the field to update the date and time, and then click Select.

   You are limited to selecting one day before the previous pay period ends to one day after the current pay period begins.

4. Click Save.

   You can click Calc Me Now to recalculate the employee immediately or wait for the next automatic calculation.

Labor Distribution Sections

The following section options are available in the left pane:

• To view edits made to this record, click on the Audits tab. The audit trail displays information on additions, edits and deletions, including what was changed, the date and time the change was made and user name of the person making the change.

  The Audits tab is only available if an edit was made to the open record. It opens a screen to view information on changes made to the record, including the date and time of the change, the application, the classification of the change (insert, update, and delete), including what was changed, and user name of the person making the change.

  Click the card arrow to open the record and view the details of the change, including the field that was updated, the original value and the new value.

  Note: To view the audits on all records in this screen, click on the Audits button in the left pane. This button is available when the Search screen is open.

  The Audits button in the left pane opens a screen to view changes to records in the open page. The audit trail displays information on additions, edits and deletions, including the date and time the change was made, the type of change (inserted, updated, deleted), the description of the change, the name of the person making the change, and the original and new values.

  The audit records can be grouped and sorted by one of the following options: application, audit date, audit description, classification, or who modified. To change the sort, click the drop down arrow near the Group By field in the Audit List Actions to open the record, then select the grouping from the list.

  Group by Application

  Groups the audit records by the application where the changes were made.

  Group by Audit Date

  Groups all the audits by the date when changes were made.

  Group by Audit Description

  Groups the audit report by the description of the edits that were made.

  Group by Classification

  Groups the audit records by whether the record was inserted, updated, or deleted.

  Group by Who Modified

  Groups the audit records by the user who made the updates.

• To add, edit, or view Indicator and/or Parameter settings, click on the appropriate tab. These values determine processing rules specific to this record. To view explanations on setting options for specific indicators or parameters, refer to the Rules and Parameters Specifications documentation.

  Note: For more information, see the Configuration section>System card>Indicators screen and/or Parameters screen.