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Unavailability Requests

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Adding an Employee Unavailability Request

To add a new employee request, complete the following steps:

  1. From the Actions section>Approval card, open the Unavailability Requests screen.
  2. Click on the Add button in the left pane to open a screen to add a new employee request.
  3. Use the Employee Search page to enter criteria to locate the employee record.

    From the results list, select the employee by clicking on the icon to the left of the employee record.

  4. From the Classification field, select the Unavailability option from the menu.
  5. Enter the Range Begin Date and Range Begin Time to indicate the date and time of the beginning of the unavailability time frame.
  6. Enter the Range End Date and Range End Time to indicate when the unavailability request ends.
  7. If using the Request Off Replacement Feature, enter either the Activity Code or the Pay Code value to replace the activity code that would ordinarily be scheduled for this employee. Note: This feature only applies when running the scheduling process AFTER the request has been approved. More About the Request Off Replacement Feature.
  8. Enter a Reason for the request, for example "Vacation".
  9. Click on Save to save the record and submit the request.
  10. The screen now displays the action buttons to handle the request (Approve, Cancel, Deny, Pending Review and Delete Request). The user has the option to update the status of this request now, or it can be updated later by the same user or by another supervisor.
  11. Enter any Reviewer Comments with additional information on why a request was approved, denied, or pending review.
  12. The status of the request can be tracked by the employee on the Home page>My Unavailability Requests screen or on the Employee record>TCS screen>Requests card.

Depending on the page displayed, the following fields may be available. Click on the link to navigate to the description.

Activity Code

Classification

Employee

Pay Code

Range Begin Date/Effective Date

Range Begin Time

Range End Date

Range End Time

Reason

Expiration Date

Reviewer Comments

The following related topics are available:

Searching for an Unavailability Request

Handling Existing Unavailability Requests

Request Off Replacement Feature

Adding an Employee Recurring Unavailability Request

Activity Code

The non-productive activity code the employee should receive on the scheduled days during the unavailability request date range. If this field is filled in, the Pay Code field is disabled.

Activity codes available in the Field Look Up values are assigned to the employee's home labor distribution AND are set to be non-productive (Activity Code Indicator Schedule Standard 1 is set to N.)

Note: This field is only visible if the Request Off Replacement Feature is enabled.

Classification

Indicates the type of unavailability request submitted by the employee (Unavailability or Recurring Unavailability).

Employee

The name and employee code of the employee requesting the unavailability.

Pay Code

The non-productive pay code the employee should receive on the scheduled days during the unavailability request date range. If this field is filled in, the Activity Code field is disabled.

Note: This field is only visible if the Request Off Replacement Feature is enabled.

Range Begin Date/Effective Date

The date the unavailability request date range is to begin. Note: This date must fall within the allowable date range for submitting unavailability requests.

More About Date Value Fields

Range Begin Time

The time of day on the Range Begin Date that the unavailability request is to begin, expressed in 24-hour format.

More About Time Value Fields

Range End Date

The day the unavailability request range is to end.

More About Date Value Fields

Range End Time

The time of day (expressed in 24-hour format) on the Range End Date that the unavailability is to end.

More About Time Value Fields

Reason

The explanation for the unavailability request (for example, vacation, continuing education).

Expiration Date

The date that the recurring unavailability request is to expire.

More About Date Value Fields

Reviewer Comments

Free-form typing field that allows the supervisor to add any comments or additional information on the handling of this request.