Searching for Enrolled Classes

Parent Topic

Searching for Enrolled Classes

The Class Enrollment Search screen is displayed to search for a scheduled class in which to enroll the employee or to find the classes that the employee is already enrolled in.

To find a class to enroll the employee, set the Enrolled field to No. To add this employee name to the class roster, click on the Enroll button in the left pane. If there is a conflict with this class (for example, if the employee is an instructor in another class at the same time) the Enroll button is disabled.
To find a class the employee is already enrolled into, set the Enrolled field to Yes. To remove the employee from the class roster, select the Withdraw button in the left pane.

Record Management

To locate specific records, enter the search criteria as described below, then click on the Search button. For more information, see Searching for a Record.

After entering the search criteria, all applicable records are displayed. To open and view a record, click on the folder to the left of the record. For more information, see Opening and Viewing a Record.

Depending on the page displayed, the following fields may be available. Click on the link to navigate to the description.

Start Range Begin/Start Range End

Status

The following related topics are available:

Enrolling in an Education Tracking Class

Withdrawing From an Education Tracking Class

Class Group Code

The identification code of the class group being searched for. Class groups include multiple classes that need to be scheduled as a single class.

Classroom(s)

Searches for a class based on the classroom location.

Course Code

The alphanumeric short name or abbreviation for the Course/Competency which is linked to this scheduled class.

Description

The label describing the Course/Competency that is linked to the class.

Enrolled

Indicates whether the employee is already enrolled in this class (Yes/No). When this value is set to Yes, the classes displayed are those the employee is already enrolled in.

This field can be used to find a class for the employee to Withdraw enrollment.

Filled

Indicates whether the class enrollment limit has been reached (Yes/No).

When the results are displayed in a grid, a check mark indicates the class is filled.

Instructor(s)

Searches for a class based on the name of the instructor of the class.

Organization Unit

Searches for a class based on the organization unit where the class is scheduled.

Start Range Begin/Start Range End

Depending on the field, either the beginning or ending date of the range to search for the scheduled date of a class. Leave the Start Range End field blank to view all classes scheduled after the Start Range Begin date.

Status

The current status standing of the class (i.e. restricted, limited, pending, posted, or canceled).

More About Class Status Codes

Restricted	The class is scheduled but employees are not able to see or enroll in it.
Limited	The class is scheduled but does not allow open enrollment. It displays, but employees must see their supervisors if they wish to enroll.
Pending	The class is scheduled and employees have the ability to enroll in the class. However, there is still a possibility this class could be canceled.
Posted	The class is scheduled and employees have the ability to enroll in the class. It will not be canceled unless a major issue arises.
Canceled	The class was scheduled but has been canceled. The class is no longer visible. Notifications are sent to employees who were enrolled in this class.