Complete the following steps to enroll in an Education Tracking Class:
OR
From the Employee section> Employee record> Employee Actions, click the Class Schedule button.
The Class Enrollment Search screen is displayed.
Class information displays for a selected class. An information box at the top of the screen also displays any prerequisite courses and status information, and any schedule conflicts between this class and existing schedules and classes.
The system verifies that the employee has successfully completed or is scheduled to take any prerequisite courses/competencies before the date of the class. Depending on the authorization level of the employee, he or she may not be able to register for the class if the prerequisite is not already completed or scheduled.
More About Prerequisite Override Authorization
Depending on the Enrollment Method of the class, either the Enroll or the Request Enrollment button is enabled. Note: These buttons are disabled (grayed out) when there are schedule conflicts with the indicated class or if the employee is not eligible to enroll because of the status of the prerequisites.
The system verifies that the enrollment is submitted during the allowed time frame. If the employee tries to enroll too early or too late, an error message is displayed. Note: For more information on these parameter settings, see Feature Configuration Set Up> Education Tracking> Organization Unit Parameters.
Note: Certain schedule conflicts prevent the employee from enrolling in a class. For example, enrollment is prevented if an employee is scheduled to instruct another class at the same time as the selected class. However, enrollment is allowed and a notification is sent to the employee that there are overlapping classes scheduled if an employee is scheduled as an attendee for another class at the same time.
Reason
Free-form text field to enter the reason for wanting to take this class. This field is only visible when an enrollment request is created.