Parent Topic |
The Assignment Code screen displays all the assignments in the system. These codes are used to define values for processing assignment rules and to determine which employees are included in each assignment.
For example, an assignment code can be created for the Maximum Work Stretch rule, setting the parameters for the days and hours that can be worked in a row. The assignment can then be given to all employees in department 3270, and/or to all employees with an RN job class and daily hours of 8, etc.
Existing assignment code records can be replicated (copied) and modified to create a new assignment code record. All the indicator, parameter and range table category attributes of the original code are copied, so the set up required for the replicated code is much less.
Note: For more information on setting up a new assignment code, see Steps for Creating an Assignment Code. For more information on replicating an existing assignment code, see Steps for Replicating an Assignment Code.
The following sections are available when an assignment code record is open:
This section displays general information on the assignment. The Indicator and Parameter tabs on this screen set the rule values for this code. |
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This section establishes the qualifications employees must meet (e.g. organization, job class, daily hours) to be included in this assignment. Employees must meet each criterion on this screen to qualify for this assignment. Note: The criteria field options available are established in the Assignment Source screen. |
Depending on the type of assignment code, one or more of these additional assignment source code sections may be available:
Benefit Eligibility |
This section is used with benefits assignments only. It displays the benefit plans included in this assignment. |
Benefit Hierarchies |
This section is used with benefits assignments only. It displays the benefit hierarchy model chosen, which determines the order benefit balances are reduced when the employee is awarded this assignment. The options available were previously set up on the Benefit Hierarchies configuration screen. |
DeductIT Eligibility |
This section is used with deduction assignments only. It indicates the DeductIT codes that can be used with this assignment, as selected from options entered in the DeductIT configuration screen. |
Holidays |
This section is used with holiday assignments only. It displays the holidays included in this assignment, as selected from options entered in the Holidays configuration screen. |
Pay Codes |
This section determines the pay codes used with this assignment, as selected from options entered in the Pay Codes configuration screen. |
Special Codes |
This section determines the special codes used with this assignment, as selected from options entered in the Special Codes configuration screen. |
Record Management
Depending on the user's authorization level, the following actions may be available. Note: The options listed below are not available for some screens.
Authorized users can Add a New Record by completing the following steps:
Note: For more information, see Adding a New Record in the Help section>Record Management.
Authorized users can make Edits to add or update information in existing records.
The Field Look Up Values are displayed in the right pane.
The List Selector icon to the right of a field opens a listing of valid values for a field from the related configuration screen.
The Drop Down Menu arrow to the right of a field opens a menu of valid options for a field.
A Calendar is available in the Field Look Up Values in the right pane for date fields. If there is no right pane, the Date Selector icon is displayed.
Note: For more information, see Editing a Record in the Help section>Record Management.
To Open and View existing records, complete the following steps:
Note: For more information, see Opening and Viewing a Record in the Help section>Record Management screen.
Authorized users can use the Replace feature to update multiple selected records at the same time with the same field information or the same indicator and/or parameter values. Note: Not all screens have the Replace feature available.
A screen is displayed with all replaceable fields showing as read only.
Note: For more information, see Replacing Record Values under the Help section>Record Management.
The Search page is the default page when a screen is opened. This screen is used to filter criteria when searching for a specific record.
Note: For more information on searching for an existing record, see Searching for a Record in the Help section. For more information on the Action buttons available in the left pane after the search is completed, see Search Action Buttons. For more information on setting the check boxes default to be checked or unchecked, see the Preferences section>My Preferences card>List screen.
Authorized users can Delete existing records. Open records can be deleted by clicking on the Delete or Delete Selected button in the left pane.
To delete one or more records that are not open, complete the following steps:
Note: For more information, see Deleting a Record under the Help section>Record Management.
Action Buttons
The following Action buttons may be available in the left pane, depending on the page that is open:
Click on the Add button to open a screen to configure a new record.
Complete the following steps to add a new record:
The List Selector icon opens a screen to select valid options for a specific field. Depending on the field, the values on this list may be set up on the corresponding configuration screen, or may be standard or client-defined values in the system.
Click on the icon to the right of a field to open the List Selector screen. Click the selected value to load it to the field.
Note: This listing option is used in screens when the right pane is not available to display the Field Look Up Values.
If specific values are required for a field, valid options may be displayed in the Field Look Up Values in the right pane. Usually, these values are previously set up on the corresponding Configuration screen. Scroll down the list to find the required value using the vertical scroll bar to the right of the list.
Note: If the first few characters are typed into the field, the list automatically scrolls to the values beginning with the corresponding values.
Screens that do not have a right pane available have the list selector icon to open a listing of valid values. Click this icon to open the list.
Note: Organization Unit information may need to be entered before values are displayed. For example, when accessing a Job Class field, the job class options available are linked to specific organization units. The organization unit where job classes are created must be entered before the options are displayed.
If specific standard values are required for a field, valid options may be displayed in a Drop Down Menu. These are usually standard options, or may be client defined. The values are not accessible through a configuration screen.
Click on the drop down menu arrow to display the options.
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
Note: For more information and screen prints, see Adding a New Record.
The Advanced button loads the expanded search criteria mode with additional fields for locating a record. When the Basic search mode is loaded, the button shows as Advanced. When the Advanced search mode is loaded, the button shows as Basic.
Note: The user can set whether the Basic or Advanced search mode is automatically loaded for each screen. This setting is found under Preferences section>My Preferences card>Search screen>Mode tab. The Advanced/Basic buttons only display on screens with Advanced search capabilities.
The Audits button in the left pane opens a screen to view changes to records in the open page. The audit trail displays information on additions, edits and deletions, including the date and time the change was made, the type of change (inserted, updated, deleted), the description of the change, the name of the person making the change, and the original and new values.
The audit records can be grouped and sorted by one of the following options: application, audit date, audit description, classification, or who modified. To change the sort, click the drop down arrow near the Group By field in the Audit List Actions to open the record, then select the grouping from the list.
Group by Application
Groups the audit records by the application where the changes were made.
Group by Audit Date
Groups all the audits by the date when changes were made.
Group by Audit Description
Groups the audit report by the description of the edits that were made.
Group by Classification
Groups the audit records by whether the record was inserted, updated, or deleted.
Group by Who Modified
Groups the audit records by the user who made the updates.
The Delete or Delete Selected button is used to remove one or more records from a screen.
Complete the following steps:
A check mark is displayed in each selected box.
Note: For more information, see Deleting a Record.
The Replace button opens a screen to update one or more field values for all the records selected in the search. This feature can be used to update multiple records with the same field information.
A screen is displayed with all the fields as read only.
The Parameter tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system.
Parameter options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the parameter options contained on that card.
The parameter naming convention is as follows:
Screen name + "Parameter" + Category Card + Classification + Type + Number
The type of value required for this parameter (e.g. alpha, date, day of week, hour, integer, pay code, rate, time, percent, or premium category).
The following are the valid options for parameter types:
Alpha |
The field will accept any letters, numbers, or characters on the keyboard. |
Date |
The field will accept any properly formatted date. More About Date Value Fields. When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field. |
DOW |
The field will accept a day of the week. When this type is selected, the days of the week are available in the drop down menu under Default Value. |
Hour |
The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to two places. For example, if 3.5 is entered, the system converts this to 3.50. |
Integer |
The field will accept any positive or negative whole numbers (no decimals). |
Pay Code |
A valid pay code should be entered. There is no validation done when the record is saved. |
Rate |
The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and trailing zeros up to five places. For example, if 18.2 is entered, the system converts this to 18.20000. |
Time |
The field will accept any properly formatted time value. More About Time Value Fields. When a field requires a Time Value, the value must be formatted in 24-hour time. This means after noon, the hour value entered should have 12 added to the hour value shown on the clock. For example, if the time is 3:00 pm, the correct value in 24-hour format is 15:00 (12+3 = 15).
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Percent |
The field will accept any positive or negative whole and/or decimal value. The system will add a decimal point and two trailing zeros. For example, if 3.5 is entered, the system converts this to 3.50. |
Premium Category |
When this option is selected, the user can select a Default Classification and Default Premium Category Number from the right pane. |
Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated).
Unlike indicators, there are no predefined options to enter into the parameter screen. The value that can be entered is limited by the Type of parameter allowed. For example, if this parameter has a Type of Date, only a date may be entered in the field; if the parameter has a Type of Integer, only numeric values can be entered in the field, etc. Depending on the setting in the Required field on the Parameter screen, a value may be required, or the system may allow this field to remain empty (null).
A Default setting can be created which is the setting automatically assigned when a new record is created. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records.
For more information on Parameters, see the documentation under the Configuration section>System card>Parameter screen.
The Indicator tab opens a screen where processing settings are established. These settings can be changed by authorized users to customize the functionality of the system.
Indicator options are stored on category cards to make them easier to locate. Click the card arrow to open the card and view the indicator options contained on that card.
Indicator naming convention is as follows:
Screen name + "Indicator" + Category name + Classification + Number
Determines the type of system classification (e.g. Standard, Customer, User-Defined, or Replicated).
For example, the Standard indicator on the Pay Group screen on the System category card that is listed First, is named Pay Group Indicator System Standard 1.
On the indicator screen, there are predefined options that the user can select from the right pane. There is a Default setting, which is the setting automatically assigned when a new record is created. The Default setting can be changed for the system in the Configuration section>System card>Indicator screen. From that point forward, all new records will get the default setting. Note: An updated default setting is not applied to any existing records.
Note: The system does not allow the user to use this feature to replace "key" identification fields. A Duplicate Key error message is generated. For example, because the "key" identification field for a Holiday record is the Code, the system does not allow a user to replace multiple holiday records with the same Code. The Code for each Holiday record must be unique.
Note: For more information and screen prints, see the section in Record Management under Replacing Record Values.
For certain types of screens, existing records cannot be edited. However, an existing record can be Replicated, which means a User Defined duplicate record with all the attributes of the original is created. This replicated copy can be edited and assigned.
An example of this can be found on the Preferences section>My Preferences card>Employee LaborView screen. An existing LaborView record can be copied and modified.
To replicate an existing record, complete the following steps: