Position
The Position button opens a screen to display the positions currently assigned this curriculum. All employees who are assigned to this position are required to complete this curriculum as part of their education requirements.
Positions can be added or removed from this screen. To open and view an existing Position record, click the card arrow on the record.
Note: Positions must be previously set up on the Positions configuration screen. For more information on the fields available when filtering the records, or adding, editing or viewing a record, see the Configuration section>Labor Distribution card>Position screen.
Depending on the authorization role of the user, the following actions may be available:
Adding a Position Curriculum Assignment
To add one or more Positions to the curriculum assignment list, complete the following steps:
- Click on the Add button. The Position Search screen is displayed.
- After entering values in the selected fields, click on the Search button. The results are listed below the search screen.
- To select one or more record, click the selection box to the left of the record to alternately add or remove the check mark. To select/de-select all records in a specific search result set, click on the box above the search results to add or remove all check marks.
- After selecting records, select either Assign: Common Data to enter the same Effective Date and Expiration Date to all selected position records, or Assign: Individual Data to add different dates to each selected record.
The date the curriculum is no longer a requirement for the selected position, if applicable. If this curriculum requirement is not set to expire, leave this field blank.
The date the curriculum becomes a requirement for the selected position.
Note: For more information on the fields available when searching for a Position record, see the Configuration section>Labor Distribution card>Position screen>General section.
Deleting a Position Curriculum Assignment
To delete one or more Position records from the open record, complete the following steps:
- Check the box on each record to be removed.
- Click on the Delete Selected button in the left pane.
- A message appears verifying the record should be deleted. Click on Yes to continue.
Note: This action removes the selected position records from this record only, it does not delete them from the Position configuration screen.
Filtering the Position List
All Positions currently assigned to this record are displayed on the screen. To limit the number of records displayed, a filter can be applied.
- Click on the card arrow to the right of the Filter Criteria bar and enter the filter criteria.
- When the criteria have been entered, click on the Filter button to apply the filter.
- To remove the filter and display all records, click on the Remove Filter button.
- To view a specific record, click on the card arrow to the left of the record. The Effective Date and Expiration Date information is displayed.
The date the curriculum is no longer a requirement for the selected position, if applicable. If this curriculum requirement is not set to expire, leave this field blank.
The date the curriculum becomes a requirement for the selected position.
Effective Date
The date the curriculum becomes a requirement for the selected position.
More About Date Value Fields
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
Expiration Date
The date the curriculum is no longer a requirement for the selected position, if applicable. If this curriculum requirement is not set to expire, leave this field blank.
More About Date Value Fields
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
Action Buttons
The following action buttons may be available in the left pane for adding or deleting related records:
Add
Click on the Add button to open a screen to configure a new record.
Complete the following steps to add a new record:
- Click on the Add button in the left pane. The corresponding New Record screen is displayed.
- Enter data in applicable fields. The fields with an asterisk are required and must be completed before the record can be saved.
- Fields that require specific values display Field Look Up Values in the right pane. If there is no right pane, the List Selector icon is displayed to the right of a field to open a listing of valid values.
The List Selector icon opens a screen to select valid options for a specific field. Depending on the field, the values on this list may be set up on the corresponding configuration screen, or may be standard or client-defined values in the system.
Click on the icon to the right of a field to open the List Selector screen. Click the selected value to load it to the field.
Note: This listing option is used in screens when the right pane is not available to display the Field Look Up Values.
If specific values are required for a field, valid options may be displayed in the Field Look Up Values in the right pane. Usually, these values are previously set up on the corresponding Configuration screen. Scroll down the list to find the required value using the vertical scroll bar to the right of the list.
Note: If the first few characters are typed into the field, the list automatically scrolls to the values beginning with the corresponding values.
Screens that do not have a right pane available have the list selector icon to open a listing of valid values. Click this icon to open the list.
Note: Organization Unit information may need to be entered before values are displayed. For example, when accessing a Job Class field, the job class options available are linked to specific organization units. The organization unit where job classes are created must be entered before the options are displayed.
- Fields that require specific standard response values (for example, Yes/No) display a Drop-Down Menu arrow to open a list of valid options.
If specific standard values are required for a field, valid options may be displayed in a Drop Down Menu. These are usually standard options, or may be client defined. The values are not accessible through a configuration screen.
Click on the drop down menu arrow to display the options.
- Fields that require date values display a calendar in the Field Look Up Values in the right pane. If there is no right pane, the Date Selector icon is displayed to open a calendar to select a date. Date values can also be typed in.
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
- If there are Indicator and/or Parameter tabs, these must be configured as well. Default values are displayed for all indicator settings (and selected parameter settings), but may be changed for this record. For more information on indicator and parameter settings, the Configuration section>System card>Indicators screen and Parameters screen. See also the Rules and Parameters Specification documentation.
- Depending on the screen being set up, there may also be additional Section buttons in the left pane. Click on the buttons to open and configure those additional screens.
- When all screens have been completed, click on the Save button to save the new record values.
Note: For more information and screen prints, see Adding a New Record.
Delete Selected
The Delete button is used to remove one or more records from a screen.
To delete a record, complete the following steps:
- Click on the selection box to the left of each record to be deleted.
A check mark is displayed
- Click the Delete button.
- If a single record is open, select the Delete button (there are no boxes to select the record).
- A message is displayed verifying the record should be deleted. Click on Yes to continue.
The following actions may display in the left pane when searching for a record:
Advanced/Basic
The Advanced button loads the expanded search criteria mode with additional fields for locating a record. When the Basic search mode is loaded, the button shows as Advanced. When the Advanced search mode is loaded, the button shows as Basic.
Note: The user can set whether the Basic or Advanced search mode is automatically loaded for each screen. This setting is found under Preferences section>My Preferences card>Search screen>Mode tab. The Advanced/Basic buttons only display on screens with Advanced search capabilities.
Assign: Common Data
The Assign: Common Data button is used when assigning multiple records that need values entered. This indicates that all the selected records should be assigned the same values.
For example, when adding Pool Code assignments to an employee, if the Active status and the employee's Reference Number are the same for all pool assignments, select Assign: Common Data. The user only needs to add these values once and they are assigned to each record.
Note: If records should have different values, select Assign: Individual Data, and each record is opened separately to add values.
Assign: Individual Data
The Assign: Individual Data button is used when assigning multiple records that need values entered. This indicates that the selected records should be assigned different values.
For example, when adding Pool Code assignments to an employee, if the Active status and the employee's Reference Number should be different for some (or all) of the pool assignments, select Assign: Individual Data. Each record is open to add values.
Note: If all records should have the same values, select Assign: Common Data, and the values only need to be entered once.
Assign Selected
To assign records to another record, check the boxes to the left of each record and click on the Assign Selected button.
After records have been selected in the search, the following additional actions may be available in the left pane:
Save
Click on the Save button to save the new or updated information in the current screen.
The system does a validation on fields to verify a valid value has been entered. If the value is not valid, a warning message is generated, and the record is not saved.
Reselect Data
Click on the Reselect Data button to reload the previous search results, so the user can select which records to display.
