Parent Topic

Courses

The Courses button opens a screen to display the courses and/or competencies currently assigned this Curriculum. Courses can be added or removed from the Curriculum from this screen. Note: Use this screen to add courses that are NOT included in a category already assigned to this curriculum.

To open and view a Course record, click the card arrow on the record.

Note: Courses must first be set up on the Course/Competency configuration screen. For more information on the fields available when filtering the list or adding, editing or viewing records, see the Configuration section>Education Tracking card>Course/Competency screen.

Depending on the authorization role of the user, the following actions may be available:

Adding a Course

Deleting a Course

Filtering the Course List

Carry Over Days

The number of days before the expiration date of a course/competency requirement that the employee can take the related class.

For example, if this value is set to 60, the employee can schedule a class up to 60 days in advance of the expiration date. This field is only enabled if the Expiration Category is set to Fixed.

Note: If this value is left at 0, this means the employee cannot take this class until the day it expires. Be sure to enter enough carryover days to allow the employee to attend a class before the expiration date, especially if a particular class is not offered very often.

Effective Date

The date the selected course/competency becomes a requirement for the curriculum.

More About Date Value Fields

End of the Month Expiration

Indicates whether this course requirement expiration is extended to the last day of the expiration month (Yes/No). This functionality is only available when the Rolling First or Rolling Last option is selected in the Expiration Category field.

Expiration Date

The date the selected course/competency is no longer a requirement for the curriculum, if applicable. If this course requirement is not set to expire, leave this field blank.

More About Date Value Fields

Expiration Type

Indicates the method for determining the employee-level expiration of the course/competency requirement (i.e. Fixed, Rolling First, or Rolling Last).

More About Expiration Type Options

Frequency

Time span by which the requirement expiration date should be monitored (Day(s), Week(s), Month(s), Year(s), or Once). If this value is set to Once, the Frequency Value, Expiration Type, Fixed Expiration Date and Carry Over Days fields are disabled.

Frequency Value

The number of Frequency units that can elapse before a course/competency requirement expires. For example, if the Frequency is set to Years and the Frequency Value is 2, this means the requirement expires after two years.

Fixed Expiration Date

The date when this course/competency expires for all employees, if applicable. This field is only enabled when the Expiration Type is set to Fixed.

More About Date Value Fields

Grace Period

The number of days after expiration of this requirement that the employee is still able to be scheduled. If the requirement has a frequency of Once, this grace period is added to the beginning of the requirement cycle, so employees have X number of days to complete this requirement.

Note: If the frequency of the requirement is anything other than “Once”, this grace period days are never automatically added to the expiration date as it is displayed in the portal. The expiration dates listed are always the true expiration. The Grace Period is taken into consideration when trying to schedule the employee to work after the employee’s eligibility has expired.

If the requirement is a “Once” frequency, there is no end to the person’s eligibility once it has been fulfilled. Therefore, the grace period is applied to the beginning of the cycle. The Eligibility Expiration date displayed for an unfulfilled Once frequency requirement will be the effective date of the requirement plus the number of grace days.

Mandatory

Determines whether the course or competency needs to be completed for the employee to meet educational requirements (Yes/No).

Note: When an education requirement's mandatory flag is set to No, that course/competency is still required for the education record, but it is not required for the employee to be scheduled (even when the Education Requirements Qualification rule is applied in the Selection Style for scheduling).