Quick Codes are used to enter a single code to indicate alternate organization unit, job class, and all other labor distribution information for that work assignment. This saves the employee time and effort at the input devices.
Employees can create any number of quick codes. For example, an employee can create one quick code to indicate when he/she is working as a Charge Nurse in the ICU department. The same employee can create another quick code to indicate when he/she is working as an RN in the Med/Surg department and the charges should be tracked for a specific grant.
To add a new quick code for an employee, complete the following steps.
Approved Hours
The number of hours per pay period that the employee is authorized to work.
Code
The alphanumeric short name or abbreviation for this quick code.
Daily Hours
The number of hours per day an employee is authorized to work when assigned this quick code.
Daily Overtime Hours
The number of hours per day an employee can work before incurring overtime pay, if applicable. If employees are not paid overtime based on daily hours, this field should be left blank or set to zero.
Note: When there is no value provided for this field from the employee download, this value is automatically set to zero. A zero in this field means that the employee overtime is not calculated on daily hours.
Description
The label describing this quick code.
Effective Date
The date this quick code is available for use.
Employee Category
Indicates the employee payroll category (e.g. salaried, hourly, etc.) to be assigned with this quick code.
Employee Class
The employment classification of the employee (e.g. full time, part time, etc.) to be assigned with this quick code.
Employee Code
The identification code of the employee.
Expiration Date
The date this quick code is no longer available for use, if applicable. If this code can be used indefinitely, leave this field blank.
Full Time Equivalent
The value comparing the employee's approved hours to the number of hours considered full time.
For example, if an employee is approved for 64 hours per pay period, and full time is considered 80 hours, the employee's full time equivalent (FTE) is 64/80 or .8.
Grade Code
The code of the payroll grade to assign to the employee transaction with this quick code, if applicable.
Grant Code
The code identifying the grant to assign to the employee transaction when using this quick code, if applicable.
Job Class Code
The code identifying the employee job class assignment (e.g. RN, Cook) to use with the transaction when using this quick code.
Lunch Length (Hours)
The amount of time taken for a lunch break, expressed in whole and/or decimal hours. For example, a 30 minute lunch break would be entered as .5 hours.
Number
The numeric identification number of this quick code, used with input devices. This must be a unique number within this employee's quick code records.
Organization Unit
Select the appropriate code for this field. The number of organization unit levels available and the organization unit names displayed depend upon the corporate structure.
Pay Group
The pay group assignment of this clocking, if applicable.
Payroll Group Code
The code identifying the payroll group to assign to the employee transaction with this quick code, if applicable.
Position Code
The position to be assigned to the employee with this quick code.
Project Code
The code identifying the project to assign to the employee transaction, if applicable.
Relief Position
Setting indicating if this position is a Relief position for this employee (Yes/No).
Seniority Code
The seniority code to assign to the employee with this quick code, if applicable.
Seniority Date
The date used to track the employee seniority at the corporation, job, position, etc.
Note: If no date is entered in this field, the system uses the employee Hire Date to determine seniority.
Seniority Hours
The accumulated number of hours of seniority for this employee, if applicable. This value is only filled in if the organization is tracking seniority hours.
Shift Code
The work shift to be assigned with this quick code.
Skill Code
The competency level achieved by the employee for this position. If a skill level is attached to a position, the employee must meet or exceed the required skill level value to be qualified for the schedule assignment.
Source
An icon indicates the input source of this record.
The following icons are displayed to show the input Source of the record:
Manual |
This record was manually added to the system or was manually edited after it was added by another source. |
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Download |
This record was added as a result of a download from a third party system |
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Replication |
This record was added as a result of replication from the Navigator system. |
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System |
This record was added as result of a system process. |
Status Code
The status code to assign to the employee with this quick code, if applicable.
Union Code
The union code to assign to the employee with this quick code, if applicable.
Weekly Overtime Hours
The number of hours an employee can work per pay period or per week before incurring overtime pay, if applicable. Note: Assignment parameter settings determine if this value is for a pay period or for a week.