General

The General screen is the default screen for configuring basic information on the coverage set. Once this screen has been completed and saved, click on the Coverage Periods button to configure the individual coverage periods within the coverage set.

Note: The Coverage Periods must be configured before the system will set the Coverage Set Valid field to Yes, and will allow this coverage set to be assigned.

Indicates whether this coverage set is currently being used by the system and can be assigned (Yes/No).

Coverage sets that are no longer valid but have been previously assigned cannot be deleted from the system. This is to maintain historical integrity of data. A coverage set can be deactivated by setting this value to NO, so it can no longer be assigned.

The time of day that determines when the scheduling Posted Day begins. This primarily affects how the staffing needs are loaded, but may also affect how the coverage is totaled.

This allows for a Coverage Day to be different than a normal calendar day, which is midnight to the following midnight. In many cases the coverage day is offset, such as 7:00 am one day to 7:00 am of the following day, which may cause one or more coverage periods to exist entirely outside of the assigned calendar day. For example, the N2 coverage period of 11/11 may actually be 3:00 am - 7:00 am on the morning of 11/12.

When a field requires a Time Value, the value must be formatted in 24-hour time. This means after noon, the hour value entered should have 12 added to the hour value shown on the clock. For example, if the time is 3:00 pm, the correct value in 24-hour format is 15:00 (12+3 = 15).

The system automatically formats entered values to hh:mm (two-digit hour value, two-digit minute value separated by a colon).
- Enter 1500 and the system automatically adds the colon between the hour and minute values to convert this to 15:00.
- Enter 900 and the system adds the leading zeros and colon to convert this to 09:00.
- The system adds leading zeros to any value less than 4 digits. For example, if 9 is entered, the system converts this to 00:09 (nine minutes after midnight).
- If the last two digits of the entered value is larger than 59, this cannot be converted to a valid time and an error message is generated.
- If the first two digits of a four-digit value is larger than 23, this cannot be converted to a valid time and an error message is generated.
- Enter midnight as 00:00; enter noon as 12:00.
If a "p" or "pm" is entered after the hour value, the system automatically converts the time to the corresponding afternoon value in 24-hour time. For example:
- Enter 300p or 300pm and the system converts this to 15:00 and adds the colon.

This value is assigned by the system, and indicates if the configuration of this coverage set is completed and the code is able to be assigned. When coverage periods are correctly configured for this coverage set, the value is automatically set to Yes.