Priority Dates
The Priority Dates button opens a screen to indicate dates or time frames that have highest scheduling priority (for example, holiday dates or time frames). When running the scheduling process, the priority date(s) that occur within the scheduling period are scheduled before the rest of the days.
If more than one holiday occurs within the same scheduling period, the Priority field determines the sequence the Priority Dates are scheduled.
Number indicating the order these Priority Dates records should be populated, in the event there is more than one record included in the same scheduling period (for example, Christmas and New Year Holidays).
Note: If Priority Days are also being used by this Organization Unit, the system will schedule the days within the Priority Dates time frame in the sort order specified by Priority Days table.
For example:
- The Priority Days are set as Saturday, Sunday, and Friday. The rest of the days populate in chronological order (Monday, Tuesday, Wednesday, Thursday)
- The Priority Dates for the Thanksgiving Holiday are set up as Thursday through Sunday of the last week of November (November 23-26, 2006)
When the scheduling period that includes the dates of November 23-36 is run, the scheduling process will first schedule Saturday, November 25, then Sunday, November 26, then Friday, November 24, then Thursday, November 23. The system will then populate the rest of the scheduling period in the normal sequence.
Actions
The following Actions are available in the left pane:
Add
Click on the Add button to open a screen to configure a new record.
Complete the following steps to add a new record:
- Click on the Add button in the left pane. The corresponding New Record screen is displayed.
- Enter data in applicable fields. The fields with an asterisk are required and must be completed before the record can be saved.
- Fields that require specific values display Field Look Up Values in the right pane. If there is no right pane, the List Selector icon is displayed to the right of a field to open a listing of valid values.
The List Selector icon opens a screen to select valid options for a specific field. Depending on the field, the values on this list may be set up on the corresponding configuration screen, or may be standard or client-defined values in the system.
Click on the icon to the right of a field to open the List Selector screen. Click the selected value to load it to the field.
Note: This listing option is used in screens when the right pane is not available to display the Field Look Up Values.
If specific values are required for a field, valid options may be displayed in the Field Look Up Values in the right pane. Usually, these values are previously set up on the corresponding Configuration screen. Scroll down the list to find the required value using the vertical scroll bar to the right of the list.
Note: If the first few characters are typed into the field, the list automatically scrolls to the values beginning with the corresponding values.
Screens that do not have a right pane available have the list selector icon to open a listing of valid values. Click this icon to open the list.
Note: Organization Unit information may need to be entered before values are displayed. For example, when accessing a Job Class field, the job class options available are linked to specific organization units. The organization unit where job classes are created must be entered before the options are displayed.
- Fields that require specific standard response values (for example, Yes/No) display a Drop-Down Menu arrow to open a list of valid options.
If specific standard values are required for a field, valid options may be displayed in a Drop Down Menu. These are usually standard options, or may be client defined. The values are not accessible through a configuration screen.
Click on the drop down menu arrow to display the options.
- Fields that require date values display a calendar in the Field Look Up Values in the right pane. If there is no right pane, the Date Selector icon is displayed to open a calendar to select a date. Date values can also be typed in.
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
- If there are Indicator and/or Parameter tabs, these must be configured as well. Default values are displayed for all indicator settings (and selected parameter settings), but may be changed for this record. For more information on indicator and parameter settings, the Configuration section>System card>Indicators screen and Parameters screen. See also the Rules and Parameters Specification documentation.
- Depending on the screen being set up, there may also be additional Section buttons in the left pane. Click on the buttons to open and configure those additional screens.
- When all screens have been completed, click on the Save button to save the new record values.
Note: For more information and screen prints, see Adding a New Record.
Delete Selected
The Delete button is used to remove one or more records from a screen.
To delete a record, complete the following steps:
- Click on the selection box to the left of each record to be deleted.
A check mark is displayed
- Click the Delete button.
- If a single record is open, select the Delete button (there are no boxes to select the record).
- A message is displayed verifying the record should be deleted. Click on Yes to continue.
Set Sort Order
The Set Sort Order button saves the priority sorting of the records to the numbers indicated in the Priority box. Depending on the type of record, this sort order could be the order the records are processed, displayed in reports, etc.
To change the sort order, select a record to be adjusted and enter the appropriate number in the Sort Order box record. Records with a larger sort order value will be automatically adjusted to display in the next available sort order.
To save the sort order changes, click on the Set Sort Order button in the Actions section. To set the order back to the previous sequence, click on Revert Sort Order.
Note: The Revert Sort Order button must be selected before the Set Sort Order button. Once the Set Sort Order button is selected, the new order is already saved and cannot be reverted. (You can manually change back the sort order.)
Description
A label describing this priority dates record (for example, the name of the holiday).
End Date
The date of the last day of the priority date range.
More About Date Value Fields
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
Start Date
The date of the first day of the priority date range.
More About Date Value Fields
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.