View a Summary of ActiveRoster Information

At the top of the screen, you can view a summary of the organization unit or schedule group. The summary area shows the following information:

• The organization unit or schedule group you are viewing, and the date and time you specified
• A pencil icon to change the organization unit, schedule group, or date that you are viewing
• Statuses and the number of employees in each status

  Note: Your organization has set the guidelines that determine how some of the information is categorized. For example, your organization unit has defined how many minutes before and after a shift's start time that an employee is considered early or late. For more information, see a manager or system administrator.

The following status fields show the number of instances for each:

• No Clocking

  An employee has a schedule and has not clocked in but is not yet considered late.

  This can happen for two reasons:

  • The schedule appears in the current window of time but is still in the future. For example, it is 07:52 now and the employee is scheduled to start at 08:00.
  • The schedule's start time has passed but it is not yet considered late. For example, the schedule's start time was 08:00 and it is now 08:03. If the employee clocks in now, the status changes to On Time. However, if the employee clocks in after the on-time threshold (such as 08:16), the status changes to Late. If the employee does not clock in, the status changes to No Show.
• No Schedule

  An employee clocked in but did not have a schedule at that time.

• No Show

  An employee has a schedule but has not yet clocked in (after the organization unit’s predetermined threshold).

• Late

  An employee clocked in late (after the organization unit’s predetermined threshold).

• Early

  An employee clocked in early (before the organization unit’s predetermined threshold).

• On Time

  An employee clocked in on time (within the organization unit’s predetermined threshold).

• Labor Distribution Mismatch

  An employee clocked in to an organization unit or a profile that is different from what was scheduled.

• Present/Scheduled

  Shows the number of present employees (clocked in) and the number of employees scheduled.

  The Present value represents all employees clocked in to the organization unit regardless of where the employee is scheduled or whether the employee even has a schedule.

  Tip: Click a status field to filter the roster by that piece of information. For example, click Late to view just those employees currently considered to be late. For more information about filtering, see Filter and Sort the Roster.