Employee Record - Email Addresses

The Email Addresses button opens a screen that lists the email addresses for the employee. These email addresses are used by the system when the user has selected the system Notification Method to be by email.

To configure an email address, complete the following steps:

1. Select the Employee section.
2. Search for and open an employee record.
3. In the Employee Actions on the left, select Email Addresses.
4. From the Email Address Actions on the left, select Add.
5. Configure the new record.
   1. In the Email Address field, enter the employee's email address (for example, Nancy.Nurse@GHospital.com).
   2. In the Priority field, indicate the priority order of this email address when contacting the employee, if the employee has multiple addresses. The lowest number is the highest priority.

      Note: If an employee has more than one email address, notifications are sent to all active email addresses in the list, regardless of priority.

   3. In the Availability field, indicate when the user will be available to receive emails at this address. If emails are sent outside of the Availability time frame, they will be received in the system.

      Setting that determines when event notification emails can be sent to the user's inbox. If emails are sent outside of the Availability time frame, they will be received in the system.

      For example:

      • An employee is subscribed to an email Event Subscription that is kicked off by an event.
      • The Availability of his/her email address is set to Days
      • If the email notification is sent after 15:00, the employee will instead receive the message in the system under the My Unread Messages card and receive a message stating "Available web address not found: Someone attempted to send you an email message, but an available web address for you could not be located in the system."
   4. Enter the Effective Date of this address and the Expiration Date, if applicable.

      The date this web address is no longer in effect, if applicable. If there is no pending expiration date, leave this field blank.

      The date this web address becomes effective.

6. Click Save.