Event Subscriptions

Use the Event Subscriptions screen to set system defaults for Event Subscriptions, so that users can be alerted to specific employee, supervisory or managerial circumstances. Some event subscriptions only generate a message if a process is successful or if it fails (for example, when the scheduling process is run). Other subscriptions generate a message whenever there is an occurrence (for example, when an education class is filled to capacity).

There are two types of event subscriptions, Mandatory and Active. The type identifies whether the subscription is mandatory for all users, available for user selection, or not available for user selection. Users can select the notification method (email, portal Home page, or both) for mandatory and non-mandatory subscriptions in the Preferences section > My Preferences card > Event Subscriptions screen.

Note: The event subscription options set up on this screen are the defaults for all users. However, the actual options visible to individual users in the Preferences section > My Preferences card > Event Subscriptions screen and the notifications received are determined by the authorization roles and data access assigned to them. For example, all users may have a Mandatory event subscription to certain Supervisor notifications, but only those users who are assigned as Supervisors and have employees reporting to them will actually receive these notifications.

Note: If an employee does not have any email addresses set up, he/she will not be able to select the email notification option. Email addresses can be set up in the Employee record > Email Addresses screen.

Mandatory Check Box

• When this box IS checked, all users are automatically subscribed to the event notification, and they cannot unsubscribe. Users can select the notification method.
• When this box IS NOT checked and the Active box IS checked, users have the option to select whether or not to receive the notification.

Active Check Box

• When this box IS checked, the option is active and appears in the listing for selection.
• When this box IS NOT checked, the option does not appear in the listing for selection.

Portal notification

Portal notifications are available in the employees' Home page under My Unread Messages.

Email notification

Email notifications are sent to all the active Email Addresses in the employee record.

Employees are sent emails only during the time frame set up in the Availability field associated with their configured email addresses.

Information about Supervisor Assignments

Supervisors and managers receive notifications about their employees through one of two methods: Supervisor Assignment or employee data access.

Supervisor Assignment

In most cases, supervisors and managers require a Supervisor Assignment with an Approver role to receive notifications about their employees.

Employee Data Access

The following list of notifications do not require a Supervisor Assignment. Instead, they require employee data access through a role, such as the TA Supervisor (Approver) role.

• ClassCanclPrereq (Class Canceled – Missing Course Prerequisites)
• WithdrawPrereq (Class Enrollee Withdraws – Missing Course Prerequisites)
• PrereqsChanged (Prerequisites Changed – Missing Course Prerequisites)
• MissingPrereqs (Employee Class – Missing Course Prerequisites)
• EmpRecUnavailReq (Employee Recurring Unavailability Request Submitted)
• EmpUnavailReq (Employee Unavailability Request Submitted)
• EmpAdjReq (Employee Adjustment Request Submitted)
• EmpCalReq (Employee Calendar Request Submitted)
• EmpClkReq (Employee Clocking Request Submitted)
• EmpEdReq (Employee Education Request Submitted)
• RequestToWorkReq (Employee Request To Work Submitted)
• EmpDedReq (Employee Deduction Request Submitted)
• EnrollReqSubmit (Class Enrollment Request Submitted)