Parent Topic

Time Card Report

Previous Topic

Next Topic

Book Contents

Book Index

Viewing the Time Card Report

This report lists employee payroll transactions for the indicated pay period instance. Supervisors can view this report before approving an employee's time card to be paid.

The report is sorted by employee. The report is summarized with pay code totals by clockings, calendars, adjustments, and closing/calendar.

Depending on the page displayed, the following fields may be available. Click on the link to navigate to the description.

Exception Severity Icons

Input Source Symbols/Icons

Transaction Icons

The following related topics are available:

Carbon Copy TCR

Email

Print

Exception Severity Icons

The following icons may be displayed to indicate the severity of the exception:

Critical Exception

Indicates a serious issue with an employee timecard. The timecard cannot be approved until this exception has been resolved. An example of a critical exception is "An Odd Clocking was detected".

Warning Exception

Indicates a moderate issue in an employee timecard. The timecard can still be approved, however, the employee may not be paid as they expect. An example of a warning exception is "Hours reported in excess of Approved Hours in the pay period."

Informational Exception

Indicates a relatively minor issue in an employee timecard. The timecard can still be approved if this exception is not resolved. An example of an informational exception would be if an employee clocked in at an unauthorized badge reader.

Pending Exception

Alerts the supervisor that there will be an exception in the future if the employee's time card data does not change. The system assumes that each time it calculates a time card will be the last time, and so the message is displayed each time the calculations process is done.

The actual (non-pending) exception icon will be displayed the day after the record date, which may be too late to resolve or prevent the exception.

Note: All pending exceptions in the system are custom programmed.

Input Source Symbols/Icons

Depending on the screen, the following Input Source Symbols may be displayed:

AR

Auto Retro Adjustment

Indicates the transaction was the result of an automatic retro adjustment.

b

Badge Reader

Indicates the transaction results from swiping a badge at the badge reader. Hover the cursor over the icon to display the badge reader number.

C

Core Schedule

Indicates an entry on the schedule screen that was automatically generated during a Core scheduling pass.

e

Education Tracking Reader

Indicates the transaction was entered through an Education Tracking reader (for an education transaction class).

d

DeductIT

Indicates this was added via a DeductIT transaction.

H

Home Health Care

Indicates this is a Home Health Care transaction.

i

Data Import

Indicates this transaction is from imported data.

L

Legacy

Indicates this is a transaction from a legacy system.

M

Mobile

Indicates this transaction was added via a mobile device.

MR

Manual Retro Adjustment

Indicates this transaction was manually entered.

N

Needs-Based Schedule

Indicates an entry on the schedule screen that was automatically generated during a Needs-based scheduling pass.

OSN

Open Shift Notification

Indicates the transaction was generated from an Open Shift Notification.

P

Education Tracking Download

Indicates this transaction is from a download to Education Tracking.

PC

Patient Classification

Indicates the transaction was added via the Patient Classification interface.

r

Cash Register

Indicates this transaction originated from a cash register (for DeductIT).

RE

Retro Edit

Indicates the transaction was edited retroactively.

S

Manually Added Schedule

Indicates the transaction was manually added or updated on the schedule.

ShS

ShiftSelect

Indicates the transaction was added via the ShiftSelect interface.

T

Trade

Indicates this is transaction resulting from a schedule trade.

W

Request to Work

Indicates this transaction was entered as a result of a request to work.

~

TimeCall

Indicates the transaction was called in using the TimeCall feature.

@

Quick Badge

Indicates the transaction was entered through the portal through the Quick Badge feature.

#

Staffer

Indicates this data was added via the Staffer interface.

$

Schedule Incentive (formerly Schedule Bidding)

Indicates this is a transaction resulting from Schedule Incentive.

^

Auto-Generated

Indicates the transaction was automatically generated by the system, for example, creating a matching out punch when a new special code is entered

(

Reassign

Indicates a clocking or calendar within the selected pay period that was reassigned to a new Labor Distribution by the system.

Note: The reassign process is called directly by the Employee Download or Replication processes when a new Home Labor Distribution is created, or when a new Labor Distribution is created in the Employee Record via the Web Portal. Transactions associated with the old home labor distribution on or after the new home labor distribution are updated to the new home labor distribution information.

[

Manual

Indicates the transaction was manually entered.

]

Conversion, Upgrade

Indicates the input results from data from the conversion process.

Transaction Icons

The following icons may be displayed to indicate the type of transaction:

Adjustment

Indicates an adjustment entry to the employee timecard.

Calendar

Indicates a calendar entry, showing non-productive time.

Clocking

Indicates a clocking transaction. This icon also is displayed when a clocking has been manually entered and has not yet been calculated and determined to be either an IN or OUT punch.

IN Punch

Indicates a calculated IN punch. The system determines IN and OUT punches, either from the times an employee badges through an input device, or from automatically generated clockings.

OUT Punch

Indicates a calculated OUT punch. The system determines IN and OUT punches, either from the times an employee badges through an input device, or from automatically generated clockings.