TCR Archive

Printing the Report for Multiple Employees at One Time

This report allows you to print the report for multiple employees at one time. The following information gives you an overview of the steps to generate and print the report.

In order to print reports, you need to have assigned the SYS Print Report role or a replicated role with the Print Report policy attached to it.

1. Enter the parameters needed to return a list of employees and click Search.
2. Select the desired employees from the search results.

   The list of employees with check marks will be the employee reports that you will print.

   Depending on the available parameters, some searches may not give you the full list of employees that you need. If not, select only the employees from the first search that you wish to include. Then repeat steps 1 and 2 to search for and select additional employees.

3. Click a folder symbol in front of one of the selected names.

   The report appears for the selected employee. The Employee Navigator shows you which employee you are viewing and the number of employees you selected.

4. Click Print.

   The list of employees appears. All names are selected with check marks.

5. Click Next.
6. Select the appropriate printer from the Field Look Up Values and click Next.

   The reports will print.

7. Click Finish.

Report Description

This report shows timecard information for the indicated date range for the selected employee(s). These archived records were created during the Close Pay Period processing, at the Archive Time Card Reports step. If multiple employee records are selected, the information for each employee is displayed on a separate page.

There is an indicator to determine whether hours are accumulated by post date on the TCR Archive report. The indicator is located on the trunk-level organization unit. Search for and open the appropriate organization unit > Indicators tab > Time and Attendance card > indicator TA Solution Standard 8.

• General information includes the employee code, name, and organization unit.
• Messages include the last time calculations were performed on this employee record and whether the timecard is approved.
• Sign-offs include the supervisor numbers, name and signature.
• Pay Distribution Summary includes the number of hours distributed to each pay code.
• Pay Distribution Categories include the type of category, the total hours, total dollars, total units, overtime hours, overtime dollars and overtime units.
• The Exception Summary lists any exception messages that were generated.
• The Clocking/Calendar Pay Distribution lists the labor distribution, job class, position, grant and project, with the pay code distribution, worked hours, dollars and/or units.
• The Clocking/Calendar Summary lists dates, clocking times, special codes, rate, prompt time, prompt hour, lunch override code and device.
• The Adjustment Summary lists information on any adjustments.
• The Employee Information lists the hire date, title, termination date, employment status, and birth date.
• The Labor Distribution Summary lists information on the employee's primary home, secondary home and alternate labor distributions.
• The Assignment Information lists the assignment source and the assigned codes for the employee.

Report parameters include the following options:

• Start and end dates for the range to be included in the report.

  When only a date range is used to generate the report, the report is limited to running for an 8 week time period. When any other search options are also used, the date range can be for any length of time.

• An employee search screen to locate the employees to include in the report.

  Buttons are available in the left pane to email this report to another user or to send this report to a printer.

Start Date

The first date of the range to include in the audit report.

End Date

The last date of the range to include in the audit report.

Last Name

The last name of the employee to include in this report, if the report is being run for a single employee.

First Name

The first name of the employee to include in this report, if the report is being run for a single employee.

Middle Name

The middle name of the employee to include in this report, if the report is being run for a single employee.

Employee Code

The identification code of the employee to include in this report, if the report is being run for a single employee.

Organization Unit 1

The level 1 organization unit to include in this report. The number and name of the organization units available depend on the corporate structure.

Organization Unit 2

The level 2 organization unit to include in this report. The number and name of the organization units available depend on the corporate structure.

Organization Unit 3

The level 3 organization unit to include in this report. The number and name of the organization units available depend on the corporate structure.

Organization Unit 4

The level 4 organization unit to include in this report. The number and name of the organization units available depend on the corporate structure.

Organization Unit 5

The level 5 organization unit to include in this report. The number and name of the organization units available depend on the corporate structure.

Organization Unit 6

The level 6 organization unit to include in this report. The number and name of the organization units available depend on the corporate structure.

Organization Unit 7

The level 7 organization unit to include in this report. The number and name of the organization units available depend on the corporate structure.

Organization Unit 8

The level 8 organization unit to include in this report. The number and name of the organization units available depend on the corporate structure.

Organization Unit 9

The level 9 organization unit to include in this report. The number and name of the organization units available depend on the corporate structure.

Notes

Click the Notes button in the left pane to open a screen to view existing notes and to attach a note to this archived record. When viewing the Notes page, click the Report button to return to the report.

Add Note

Click on the Add Note button in the left pane to open a screen to attach a note to this archived record. After entering information in the Note field, click on the Save button to save the record.

Note

Enter free-form text into the Note field to add a notation to this archived record.

Job Class

The job class to be included in this report, if running this for a single job class. To include all job classes, leave this field blank.