Unavailability

The Unavailability options lists all the employees who have an unavailability request or a recurring unavailability request submitted for the open scheduling period. Unavailability indicates that the employee is not available to work during certain time frames.

Employees submit unavailability requests through their Employee record> Actions. For more information, see Steps for Adding Employee Unavailability and/or Steps for Adding Employee Recurring Unavailability.

Authorized users can handle requests from this screen. See the steps below for Handling/Viewing a Single Request and/or Handling Multiple Requests.

In the schedule grid, a bar displays on the days an employee has a pending unavailability request. A pending recurring unavailability request displays the following bar . When a record is checked in the Requests grid, the bars for the related days are highlighted with a dark border.

Handling/Viewing a Single Request

Authorized users can handle a single request from this screen.

1. Double click on the line of a specific request to open it and to view more details.
2. In the Reviewer Comments field, enter any notes regarding this request, for example, the reason this request was approved, denied or set to set pending.
3. Click on the action button for this request.
4. If the request is approved, the green bars display without the star for recurring unavailability and unavailability
5. If the request is denied, the bars are removed from the schedule grid.

Handling Multiple Requests

Authorized users can handle multiple requests from this screen by completing the following steps:

1. Check the box to the left of each request which is to be given the same status (approved, denied, deleted, set to pending). Clicking on the box alternately adds and removes the check mark.
2. Click on the action button for this request (see descriptions below).

Actions

The following actions are available for handling employee unavailability requests:

• Approve
• Deny
• Delete
• Set Pending