The Self Schedule Group Order Table determines the days within the self scheduling access time frame where each group can access self scheduling. This grid is only available when a value has been entered in the Self Schedule Group Table Order field.

• If the Self Schedule Group Table Order field is set to be Static, the groups have access to the feature in the same order each scheduling period.
• If the Self Schedule Group Table Order is set to be Dynamic, the groups rotate as to which group has access first, second, third, etc. Note: The Codes on this screen will not be updated each pay period to display which group is scheduling first.

  When the staffing configuration group is set to be Dynamic, the group at the top of the grid is scheduled first on the pay period that begins on the Self Schedule Group Start Date. The second group schedules second, etc.

  • After every schedule period the order of the groups is adjusted by moving one spot up in the order; the current first group to self schedule is moved to the last position. This pattern continues until all the schedule groups have had the opportunity to schedule first; then the rotation begins again with the group at the top of the list scheduling first.

  

  Note: When the Self Schedule Group Order Table is set up, only those employees assigned to profiles or employee labor distributions linked to the Self Schedule Group are able to self schedule between the begin day and end day of the matching record.

• If an employee has a labor distribution assignment that conflicts with a matching profile assignment, the labor distribution assignment takes precedence. He/she may self schedule during the labor distribution access period, not the profile access period.
• If there is an end gap after the last Self Schedule Group, any qualified employee who is allowed to self schedule can do so.

  An End Gap is when there is a space of time between the lowest End Day value in the Self Schedule Group Order Table and the Self Schedule End Advanced Days value. The self schedule period for the end gap begins the day after the lowest End Day value and ends on the Self Schedule End Advance Days value.

  Note: All employees who are allowed to self schedule may do so during this time, including those who are not in any Self Schedule Groups. If there is no end gap, any employee who has not been assigned to a Self Schedule Group will never be able to access self scheduling.

• If there is no end gap between the last group End Day and the Self Schedule End Advance Days, only employees who are assigned to Self Schedule Groups are allowed to self schedule.

  The number of days before the start of a scheduling period that locks that scheduling period from self scheduling. This is intended to allow the manager time to review and post the scheduling period before re-opening it up to employees for shift trading and/or offering.

  The number of days before the start of a scheduling period when this group can no longer access self scheduling. This value must be greater than or equal to the Self Schedule End Advance days parameter value and less than the corresponding Begin Days value within the Self Schedule Group Order Table.

  Note: When there is a gap of time between the lowest End Day value in the Self Schedule Group Order Table and the Self Schedule End Advanced Days value, all employees who are allowed to self schedule may do so, including those in Self Schedule Groups.

  Note: The profiles included in each Self Schedule Group have the matching code set up on Profile Parameter Self Scheduling Standard Alpha 1 field. Additional employees can be included by entering the Self Schedule Group code in Employee Labor Distribution Parameter Self Scheduling Standard Alpha 1.

  Employee Labor Distribution Parameter Self Scheduling Standard Alpha 1 is used to assign an employee directly to a schedule group. The value entered in this field will override the schedule group assigned to an employee's matching profile.

  The employee will only have access to the self scheduling feature during the time frames assigned to the schedule group entered in this field, and will not have access to the self scheduling feature during the time frame assigned to the schedule group of the matching profile.

  Valid Values:

  Any alphanumeric value that matches a value entered into the Code field of the Self Schedule Group Order Table.

  Note: This parameter is found in the Employee record section>Employee Sections>Labor Distribution screen>Parameters tab.

  Profile Parameter Self Scheduling Standard Alpha 1 is used to create Profile Groups used with the Schedule Group Order Table. The group name is also entered into the table in the Code field. All profiles that are assigned the group name via this parameter will have access to the self scheduling screens during the time frame set up on the table.

  Valid values:

  Any alphanumeric value.

  Note: The value entered here must exactly match a value set up on the Self Schedule Group Order Table. There is no look up value or validation done on parameters to verify that this matches a Self Scheduling Group Code.