The Employee Sign Off feature allows employees who use the Time and Attendance Solution to indicate they have reviewed their time card information and to confirm its accuracy.
When the sign off feature is enabled, it is also enabled in the Employee Self-Service on the EIS devices and operates the same way.
If a Sign Off Agreement is set up for your organization unit, when you click the Employee Sign Off button, a message box is displayed. Select one of two buttons.
The message and button text may be different in your organization unit.
There are exceptions to this. The first exception is a duplicate clocking entered after you sign off. If the system determines that a clocking is a duplicate, the sign off is not lost. Another exception is automatic adjustments. If an automatic adjustment is updated, the sign off is not lost. A third exception involves the posting process. If the posting process occurs after you sign off on your time card, but the transactions post prior to your sign off, then your sign off is not removed.
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This section explains the effect on the Employee Sign Off when using the Assume Denial method.
The following table assumes that the employee has signed off.
Who Initiates |
Action* |
Sign Off Removed? |
---|---|---|
Employee/Manager/Supervisor |
Adds request |
No |
Employee/Manager/Supervisor |
Edits request |
No |
Employee/Manager/Supervisor |
Deletes request |
No |
Manager/Supervisor |
Cancels request |
No |
Manager/Supervisor |
Denies request |
No |
Manager/Supervisor |
Approves request |
YES |
*A request can be a clocking, calendar, or adjustment request. The request can be new (submitted after an employee signed off) or existing (submitted before the employee signed off).
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This section explains the effect on the Employee Sign Off when using the Assume Approval method.
The following table assumes that the employee has signed off.
Who Initiates |
Action* |
Sign Off Removed? |
Employee/Manager/Supervisor |
Adds request |
YES |
Employee/Manager/Supervisor |
Edits request |
YES |
Employee/Manager/Supervisor |
Deletes request |
YES |
Manager/Supervisor |
Cancels request |
YES |
Manager/Supervisor |
Denies request |
YES |
Manager/Supervisor |
Approves request |
No |
*A request can be a clocking, calendar, or adjustment request that is added, modified, deleted, or approved after the employee has signed off.
When the Assume Approval method is used, a message appears during the "Review Requests Report" step of the pay period close process, stating that any unhandled requests will be denied by the system and the affected employees' sign offs will be removed.
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When you sign off, the Employee Sign Off button name changes to Employee Un-Sign Off.
To unapprove your time card (undo the sign off):
The signed off icon no longer appears next to your name.
The button name and functionality alternate between Employee Sign Off and Employee Un-Sign Off.
Note: Employees may have the option to sign off on their timecard from the Home Page of the Employee Information Station (EIS) device. For more information, see Sign Off/Un-Sign Off at EIS Device.