Pay Group Instances
A Pay Group Instance is a specific pay period for this group, defined by the start and end dates.
- When configuring a new record, the Pay Group Instances tab is available to enter the information for defining the first pay group instance.
- When viewing an existing record, the Pay Group Instances button appears as a section option to open and view the specific dates of each instance. These instances are created by the system based on the
Pay Period Begin Date and the Pay Period Length fields. The length of a pay period for this pay group (i.e. weekly, bi-weekly, semi-monthly, or monthly).
The first day of a pay period for this pay group.
- Each pay period has a unique identifying number starting from the Pay Period Number of the first pay period defined.
A unique number identifying each pay period. The numbering sequence begins with the number entered in this field for the instance beginning with the Pay Period Begin date.
For example, if a biweekly Pay Group is set up with the Pay Period Begin Date of January 7, 2007 and the Pay Period Number set at 1, the pay group instance of January 7 - January 20, 2007
- The current pay period is highlighted in a different color.
- The number of past pay period instances displayed on this screen is determined by the number entered in the Previous Pay Group Instances field on the General tab.
The number of pay group instances prior to the start date of the current pay period which should display in the Pay Group Instances screen.
For example, if the current pay period begins 1/1/2008, and this field contains a 2, then two pay group instances before the one starting 1/1/08 will be visible. If that field is changed to 5, then five pay group instances are visible.
- The number of future pay period instances displayed on this screen is determined by the number entered in the Future Pay Group Instances field on the General tab.
The number of FUTURE pay group instances that should be created beginning with the date of the current pay group instance, as indicated in the Pay Period Begin date on the Pay Group Instance tab.
Interface Created
This field is visible on existing pay group records, and indicates whether the payroll interface for this pay period instance has been created (Yes/No).
Pay Period Begin
The first day of a pay period for this pay group.
More About Date Value Fields
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
Pay Period Length
The length of a pay period for this pay group (i.e. weekly, bi-weekly, semi-monthly, or monthly).
Pay Period Number
A unique number identifying each pay period. The numbering sequence begins with the number entered in this field for the instance beginning with the Pay Period Begin date.
For example, if a biweekly Pay Group is set up with the Pay Period Begin Date of January 7, 2007 and the Pay Period Number set at 1, the pay group instance of January 7 - January 20, 2007
Pay Period Rollover Day
The calendar date when the second pay period of a semi-monthly payroll begins. This field is only accessible if the Pay Period Length option of Semi-Monthly has been chosen.
