Auto Labor Distributions

The Auto Labor Distributions button opens a screen to automatically allocate employee hours to specified labor distributions (e.g. departments, job classes, projects, etc.) by percentage. Complete the information on the General screen to define the basic information on this record, including the affected labor distribution and effective dates. Before the record can be saved, the Parameters tab must also be completed to indicate the percentage of employee hours to be distributed, and any special pay rates and/or premium pay codes to be assigned.

Once a record has been saved, the Sort Order field appears. If there are multiple Auto Labor Distribution records, indicate the order they are to be distributed. When a number in the sequence is changed, all other numbers are adjusted to make the sort numbers unique. Click the card arrow on an existing record to open it and view the details.

When the Automatic Labor Distribution is set up for an employee, the following process occurs during the calculation process after all rules processing is complete:

Hours are distributed according to the hours distribution percentage from the following tables:

Click on the Add button to open a screen to configure a new record.

Complete the following steps to add a new record:

Click on the Add button in the left pane. The corresponding New Record screen is displayed.
Enter data in applicable fields. The fields with an asterisk are required and must be completed before the record can be saved.
- Fields that require specific values display Field Look Up Values in the right pane. If there is no right pane, the List Selector icon is displayed to the right of a field to open a listing of valid values.
  The List Selector icon opens a screen to select valid options for a specific field. Depending on the field, the values on this list may be set up on the corresponding configuration screen, or may be standard or client-defined values in the system.
  
  Click on the icon to the right of a field to open the List Selector screen. Click the selected value to load it to the field.
  
  Note: This listing option is used in screens when the right pane is not available to display the Field Look Up Values.
  
  If specific values are required for a field, valid options may be displayed in the Field Look Up Values in the right pane. Usually, these values are previously set up on the corresponding Configuration screen. Scroll down the list to find the required value using the vertical scroll bar to the right of the list.
  
  Note: If the first few characters are typed into the field, the list automatically scrolls to the values beginning with the corresponding values.
  
  Screens that do not have a right pane available have the list selector icon to open a listing of valid values. Click this icon to open the list.
  
  Note: Organization Unit information may need to be entered before values are displayed. For example, when accessing a Job Class field, the job class options available are linked to specific organization units. The organization unit where job classes are created must be entered before the options are displayed.
- Fields that require specific standard response values (for example, Yes/No) display a Drop-Down Menu arrow to open a list of valid options.
  If specific standard values are required for a field, valid options may be displayed in a Drop Down Menu. These are usually standard options, or may be client defined. The values are not accessible through a configuration screen.
  
  Click on the drop down menu arrow to display the options.
- Fields that require date values display a calendar in the Field Look Up Values in the right pane. If there is no right pane, the Date Selector icon is displayed to open a calendar to select a date. Date values can also be typed in.
  When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
If there are Indicator and/or Parameter tabs, these must be configured as well. Default values are displayed for all indicator settings (and selected parameter settings), but may be changed for this record. For more information on indicator and parameter settings, the Configuration section>System card>Indicators screen and Parameters screen. See also the Rules and Parameters Specification documentation.
Depending on the screen being set up, there may also be additional Section buttons in the left pane. Click on the buttons to open and configure those additional screens.
When all screens have been completed, click on the Save button to save the new record values.
Note: For more information and screen prints, see Adding a New Record.

The Delete or Delete Selected button is used to remove one or more records from a screen.

Complete the following steps:

If there are multiple records, click on the selection box to the left of each record that is to be deleted. Note: If this is a single record, there are no check boxes to select. Skip to step 3.
A check mark is displayed in each selected box.
Click on the Delete Selected button for multiple records or the Delete button for a single record.
The system does a validation check to make sure the record is not linked to any other records. If it is, a warning message is generated and the record cannot be deleted.
If there are no children records, the record is deleted.
Note: For more information, see Deleting a Record.

The Revert Sort Order button changes the sorting order of the records back to the sequence they were in before the numbers were changed. This button must be selected before the Set Sort Order button. Once the Set Sort Order button is selected, the new order is already saved and cannot be reverted. (You can manually change back the sort order.)

The Set Sort Order button saves the priority sorting of the records to the numbers indicated in the Priority box. Depending on the type of record, this sort order could be the order the records are processed, displayed in reports, etc.

To change the sort order, select a record to be adjusted and enter the appropriate number in the Sort Order box record. Records with a larger sort order value will be automatically adjusted to display in the next available sort order.

To save the sort order changes, click on the Set Sort Order button in the Actions section. To set the order back to the previous sequence, click on Revert Sort Order.

Note: The Revert Sort Order button must be selected before the Set Sort Order button. Once the Set Sort Order button is selected, the new order is already saved and cannot be reverted. (You can manually change back the sort order.)

Clockings	Distributions calculated for each separate pairing in the employee’s home labor distribution.
Calendars	Distributions calculated for each calendar entry in the employee’s home labor distribution.
Adjustments	Distributions calculated for each adjustment (automatically generated by processing) in the employee’s home labor distribution. Manually entered adjustments are never automatically distributed.

General	Contains the basic information on this labor distribution record, such as the effective date range, labor distribution and the affected grant and/or project.
Parameters	Contains the required parameters for the system to distribute the employee hours and also any pay.