Time Card Report (Text)

This report lists employee payroll transactions for the indicated pay period instance. Each employee is listed on a separate page. Supervisors can view this report before approving an employee's time card to be paid.

The report is sorted by employee. The report is summarized with pay code totals by clockings, calendars, adjustments, and closing/calendar. Spaces are provided for the supervisor and employee to sign off the time card.

The following are descriptions of the summaries included in the report.

• The Exception Summary displays the exception information. Fields include the date, type of exception (e.g. posting calculation, etc.), and the description of the exception.
• The Pay Code Summary displays the pay codes calculated for the employee during this pay period and the number of hours of each pay code.
• The Clocking Summary displays the transaction date, in time, out time, special code, lunch, total hours, breakdown of hours by pay code, trunk/branch/leaf organization units worked, the job class/position code worked with totals for each pay code.
• The Calendar Summary lists the date, time, pay code, hours paid, with totals for each pay code and trunk/branch/leaf organization units charged.
• The Adjustment Summary Section shows the day of week, date, time, pay code, hours, amount, and total of adjustments by pay codes.
• The Benefit Summary includes the following information for each benefit category: Beginning balance, ending balance, eligibility date, current accrued, previous accrued, previous taken, previous submitted, year-to-date accrued, year-to-date taken, year-to-date submitted.
• The Employee Information Summary includes the employee status, hire date, daily hours, pay period group, grade, type termination date, approved hours, job class/position, status code, class, birth date, daily overtime hours, reporting unit, payroll group, shift, seniority, weekly/pay period overtime hours, lunch length, title, and phone number.

Report parameters include the following options:

• Organization Unit: Which organization units to display.
• Employee: To include a single employee in the report, click on the icon to open a screen to search for and select the employee. Leave this field blank to include all employees in the organization unit.
• Pay Group Instance: The pay group instance to include in the report.

  Click on the search icon to open a screen to search for a Pay Group Instance record.

• Show Terminated Employees: Select whether to include terminated employees in the report (yes/no). The employee's name in the header of the report displays in red if the employee is terminated.