Steps to Remove Access To Selected Employees

When access to an organization unit is granted to a supervisor, there may be certain employees that the supervisor should not have access to. When denying a supervisor access to an employee, the same role which is assigned to the employee's organization unit must be assigned to the employee with a status of Denied.

Remove Access to Selected Employees

This step can be used to remove access to specific employees within an assigned organization unit, for example, another supervisor's record.

1. Click on the Add Employee Assignment button.
2. Select the type of role Classification for this assignment from the drop down menu.

   Determines the type of system classification (e.g.standard, customer, user-defined, replicated) of the role. The Classification field must be filled in before the Authorization roles (linked to the Classification field) are displayed in the Field Look Up Values.

3. Select the same Authorization Role Code that identifies the supervisor access the user currently has for the selected employees' organization unit.

   The level of access of this supervisor for the indicated organization unit or employee. Note: These roles must first be assigned to the supervisors through the Roles screen in their employee record. Then the roles are available in the Field Look Up Values.

4. In the Denied field, enter Yes.

   Indicates whether access to this employee is denied (Yes/No). This setting can be used to deny access to a single employee (e.g. another supervisor) when the supervisor is given access to an organization unit.

5. Click on the Continue button in the left pane.
6. The Employee Search screen is displayed to enter criteria to search for the employee records to be included with this assignment. Click on the Advanced button in the left pane to open a screen with additional search criteria.
7. Enter Search.
8. Check the box to the left of each employee's name to select their record.
9. Click on the Assign Selected button to remove the assignment of all the selected employee records to this supervisor.
10. The employee name will display on the Individual Employee Assignments card with the Denied field checked.