Adding Employee Unavailability

The Unavailability option indicates a specific date range that an employee is not available to work, for example, due to a vacation. The employee does not have to submit calendar entries for all the days he or she is on vacation, only the ones that should be paid as vacation days. The employee specifies the date and time that the request off begins and ends.

To add a new employee request for unavailability, complete the following steps:

1. In the Sections tool bar, select the Employees button.
2. Click on the My TimeCard button in the left pane.

   Note: Authorized users can submit requests for other employees. Use the Employee Search page to find and open the employee record.

3. Click on the Add Unavailability action in the left pane.
4. From the Classification field, select the Unavailability option from the menu.

   Indicates the type of unavailability request submitted by the employee (Unavailability or Recurring Unavailability).

5. Enter the Range Begin Date and Range Begin Time to indicate the date and time of the beginning of the unavailability time frame.

   The time of day on the Range Begin Date that the unavailability request is to begin, expressed in 24-hour format.

   The date the unavailability request date range is to begin. Note: This date must fall within the allowable date range for submitting unavailability requests.

6. Enter the Range End Date and Range End Time to indicate when the unavailability request ends.

   The time of day (expressed in 24-hour format) on the Range End Date that the unavailability is to end.

   The day the unavailability request range is to end.

7. Enter a Reason for the request, for example "Vacation".

   The explanation for the unavailability request (for example, vacation, continuing education).

8. Click on Save to save the record and submit the request.