General
The General button opens a screen to assign one or more predefined system authorization role(s) to employees in this organization unit, or to deny access to an inherited role granted through a higher level home organization unit.
Once this screen is completed and saved the Data Access button is available to assign specific employees, organization units and/or pay codes associated with each Role assignment.
Classification
The classification of the role (for example, Standard, Customer, User Defined or Replicated) to be assigned to this organization unit.
More About Classification Options
The Classification options are as follows:
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A record that is core to the system and included for all clients.
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A record that was custom designed for a specific client.
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A record that was created by a user in the system. When a new record is entered in the screen by clicking on the Add button, it is automatically given a status of User-Defined.
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A record that was copied from an existing record, and then updated to change certain settings. When a new record is created by clicking on the Replicate button, it is automatically given a status of Replicated.
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Authorization Role Code
Role code that determines which screens and processes the users have access to, and the level of access.
Denied
Indicates whether the user should be denied permissions to the role at this level (Yes/No). When the Denied field is set to Yes, this overrides any inherited role for this user and removes data access.
An inherited role is an authorization role that is indirectly assigned to an employee. This role is set up on any level of the Organization Unit screen>Roles section, and is automatically assigned to all employees whose Home labor distribution matches any of the levels of the organization unit. For example, if an employee belongs to a home labor distribution of Corporation A/Facility 1/Department 304/ Unit 1, he or she will "inherit" all the roles set up in the Organization Unit screen for Corporation A and for Facility 1 and for Department 304 and for Unit 1. An inherited role can be overridden at the employee level by assigning the employee the same role but with a different level of access (grant, deny or pass through).
Note: Inherited roles are not listed in the Roles screen in the employee record. They can be viewed in the employee record on the TCS screen>Employee Authorization Information card.
