Approve/Unapprove Time Card

Parent Topic

Approve/Unapprove Time Card

Only a supervisor with approval authorization has the ability to Approve an employee’s Time Card Report or to Unapprove a timecard that has previously been approved. Once a report is approved, secondary editors are no longer able to edit the report. Only the approving supervisor may make changes to an approved report.

Approving a Time Card Report

All timecards must be approved prior to starting the end of pay period processing.
Approving a timecard should only take place once all data is present. Whenever new data is entered for an employee, whether from a badge reader or elsewhere, the approval status is overridden, and a new report is generated.
Only timecards for the current pay period can be approved. Timecards for the future or prior pay periods cannot.
A timecard with any critical exceptions cannot be approved.

The following Action options are available in the left pane:

Approve Time Card	Check the boxes to the left of each employee to approve, and then click on this button. After approving a timecard, the status is changed to OK.
Unapprove Time Card	To undo the approval one or more employees, check the boxes to the left of each employee name, and then click on the Unapprove Time Card button. After selecting this option, the timecard status is changed to Open.

After the timecard is approved, the Status column shows the Approved icon . Timecards that are not approved show the Finalized icon in the Status column.