Parent Topic

Employee Sections

Previous Topic

Next Topic

Book Contents

Book Index

Licenses

The Licenses button opens a screen to display all the licenses currently assigned to this employee. Authorized users can add, edit, or delete license records.

Note: The licenses that are required for an employee are determined by the positions assigned to the employee. An employee must have all required licenses for a position in order to be scheduled (if the license validation is enabled in the Selection Style used by the scheduling process).

To view the details of an existing license record, click the card arrow to open it.

The following record input source icons may be displayed in the grid:

Download

This license was downloaded from a third-party system.

Manual

This license was manually entered in the employee record, or an existing record was manually updated.

Replication

This license was replicated from the Navigator HR system.

System

This license was automatically created by the system based on the employee meeting certain education qualifications.

Actions

The following Actions are available in the left pane:

Add

Delete Selected

The following topics are available in this chapter

Copy Obtained

Country

Effective Date

Expiration Date

License Code

Mandatory

Number

State/Province

Verification Comments

Verification Method

Verified

Verified By

Copy Obtained

Indicates whether a copy of the license is on file (Yes/No).

Country

The ID of the country issuing this license. This field can be completed if the employee received a license in a country other than the USA.

Effective Date

The date this license becomes effective.

More About Date Value Fields

Expiration Date

The date this license expires. Note: If a required license is expired, the employee is not eligible to be scheduled.

More About Date Value Fields

License Code

The identification code for this license. These values must be previously set up on the Licenses configuration screen.

Mandatory

Indicates whether this license is required for the employee. This setting is determined by the system, based on the license requirements of the employee's positions.

Note: For more information on assigning license requirements to a position, see the Configuration section>Labor Distribution card>Profile screen>Licenses section.

Number

The identification number of this employee's license, if applicable.

State/Province

The two character ID of the state or province issuing this license, if applicable.

Verification Comments

Free-form text field for any comments regarding this employee license.

Verification Method

Indicates how the employee possession of the license was verified. Options include fax, email, phone, website, or system (for automatically generated licenses).

Verified

Indicates if the employee's possession of this license has been verified by an authorized person (Yes/No).

Verified By

The name of the person who verified the employee has this license. If this is an automatically generated license, this field value displays as "System".