Sessions Tab
The Sessions tab is only displayed if the class is a multi-session class and the session transactions were entered via a badge reader.
In the Class Groups screen, the Transaction Generation field determines how these sessions are posted.
- When this field is set to Class, a separate education transaction is created for each class session in the class group.
- When this field is set to Course, a transaction is created only when all the classes in the group have been completed. When an employee badges into a single session, the class is coded as being Incomplete, until all the sessions have been attended.
To view the details of the sessions, click on the folder to open the record. The fields can be edited from this screen.
When Attended Date
The calendar date when this class session was held.
Start Time
The time when this class session began on the When Attended Date.
End Date
The calendar date when this class session ended. If this field is left blank, it is assumed that the class ended the same date as it started.
More About Date Value Fields
When a date field is highlighted, the Date Selector is displayed in the right pane to search for the date. Use the arrows in the heading bar to scroll to the Previous or Next month's calendar. Double-click on a date to enter it into the field. Alternatively, dates can be typed into the field.
End Time
The time on the End Date when the class session ended.
More About Time Value Fields
When a field requires a Time Value, the value must be formatted in 24-hour time. This means after noon, the hour value entered should have 12 added to the hour value shown on the clock. For example, if the time is 3:00 pm, the correct value in 24-hour format is 15:00 (12+3 = 15).
- The system automatically formats entered values to hh:mm (two-digit hour value, two-digit minute value separated by a colon).
- Enter 1500 and the system automatically adds the colon between the hour and minute values to convert this to 15:00.
- Enter 900 and the system adds the leading zeros and colon to convert this to 09:00.
- The system adds leading zeros to any value less than 4 digits. For example, if 9 is entered, the system converts this to 00:09 (nine minutes after midnight).
- If the last two digits of the entered value is larger than 59, this cannot be converted to a valid time and an error message is generated.
- If the first two digits of a four-digit value is larger than 23, this cannot be converted to a valid time and an error message is generated.
- Enter midnight as 00:00; enter noon as 12:00.
- If a "p" or "pm" is entered after the hour value, the system automatically converts the time to the corresponding afternoon value in 24-hour time. For example:
- Enter 300p or 300pm and the system converts this to 15:00 and adds the colon.
Attendance Status
The employee status for the session (e.g. present, not present).
Note: The options available are previously set up on the Configuration section>Education Tracking card>Employee Attendance Status screen.
Transaction Status
The employee's status for this class session transaction (i.e. Canceled, Failed, Incomplete, Passed, No Show, or Withdrawn). Note: Only transaction status options with the Passed field set to Yes will fulfill the educational requirements of the course.
Note: The options available have been previously set up on the Configuration section>Education Tracking card>Education Transaction Status screen.
