Calendar Request - Adding a Reason for a Denial

When a supervisor denies a calendar request from the Time Card Screen, the Transaction Requests screen, or the Schedule grid, the system can be configured to prompt the supervisor for a predefined note that describes the reason for the denial. This may be helpful if your organization or union representatives need to verify whether employee contracts are being honored.

Configuration Settings

This feature is controlled by a pay code indicator and a predefined note setting.

• Calendar requests require a denial reason if the associated pay codes have Pay Code Indicator: System Standard 8 on the Pay Code: Indicators screen set to Y.
• To set up a predefined note to appear as a possible denial reason, do the following:
  1. Navigate to Configuration > System card > Predefined Notes.
  2. Search for and open a current record, or add a new one.
  3. In the Denial Note field, select Yes.

Reporting

To report on the transactions that have denial reasons, you need to query the database. The most basic script to run is: select * from employeerequestnote

Tip: Work with your Technical System Administrator to build a more in-depth query.