Use the Event Subscriptions screen to set system defaults for Event Subscriptions, so that users can be alerted to specific employee, supervisory or managerial circumstances. Some event subscriptions only generate a message if a process is successful or if it fails (for example, when the scheduling process is run). Other subscriptions generate a message whenever there is an occurrence (for example, when an education class is filled to capacity).
There are two types of event subscriptions, Mandatory and Active. The type identifies whether the subscription is mandatory for all users, available for user selection, or not available for user selection. Users can select the notification method (email, portal Home page, or both) for mandatory and non-mandatory subscriptions in the Preferences section > My Preferences card > Event Subscriptions screen.
Note: The event subscription options set up on this screen are the defaults for all users. However, the actual options visible to individual users in the Preferences section > My Preferences card > Event Subscriptions screen and the notifications received are determined by the authorization roles and data access assigned to them. For example, all users may have a Mandatory event subscription to certain Supervisor notifications, but only those users who are assigned as Supervisors and have employees reporting to them will actually receive these notifications.
Note: If an employee does not have any email addresses set up, he/she will not be able to select the email notification option. Email addresses can be set up in the Employee record > Email Addresses screen.
Mandatory Check Box
Active Check Box
Portal notification
Portal notifications are available in the employees' Home page under My Unread Messages.
Email notification
Email notifications are sent to all the active Email Addresses in the employee record.
Employees are sent emails only during the time frame set up in the Availability field associated with their configured email addresses.
Supervisors and managers receive notifications about their employees through one of two methods: Supervisor Assignment or employee data access.
Supervisor Assignment
In most cases, supervisors and managers require a Supervisor Assignment with an Approver role to receive notifications about their employees.
Employee Data Access
The following list of notifications do not require a Supervisor Assignment. Instead, they require employee data access through a role, such as the TA Supervisor (Approver) role.