Adding an Announcement

Announcements appear on the Announcements card of the Home page for employees in designated organization units. To add an announcement, complete the following steps:

1. Navigate to Actions > General card > Announcements.
2. In the Announcements Actions area, click Add.

   The Organization Unit Search screen opens.

   The Organization Unit Search page is used to filter search criteria when searching for employee(s) to send an announcement. Enter the search criteria and click on Search. All organization units meeting the criteria are displayed with the selection box checked. If any records are not to be included, un-check the box.

   Note: Multiple searches can be done to build a listing of employees to receive the announcement. The results of the new search are added to the results of all previous searches.

   The following fields are available for filtering your search within the Basic window:

   Code

   The Organization Level code to identify the group to include in the announcement.

   Organization Level Code

   The levels of the Organization Units to include in the search.

   Number

   The number of the Organization Unit to include in the Announcement.

   Description

   The description of the Organization Unit code to be included in this announcement.

   Organization Units

   The Organization Units to be included in this announcement, as selected from the Field Look Up Values.

   The following additional fields are available for filtering your search when the Advanced button is selected:

   Active

   Indicates whether the organization units being included in the search results should currently be active in the system.

   Time Zone

   The Time Zone of the organizations to be included in this announcement.

   When one or more record(s) have been selected, click on the Next button in the Add Announcement Steps section.

3. Enter criteria to search for an organization unit record, and click Search.

   Employees will receive the announcement if the selected organization unit is in their Home Labor Distribution.

4. In the search results, click the box next to each organization unit that should receive the message.
5. In the Add Announcement Steps area, click Next.
6. Configure the message you want to send.
   1. Select the level of Importance.

      An icon will appear with the announcement to identify High or Low importance.

   2. Optional. Add a Subject to identify the announcement. Recipients will not see this value.
   3. Using the formatting controls, create your message in the Body field. Formatting counts toward the maximum characters allowed in this field.

      Note: The formatting controls are only available in Internet Explorer if you run IE9 or greater.

   4. Configure the time frame when the announcement is broadcast.
      • Enter an Effective Date and Effective Time to indicate when the announcement should first appear.
      • Optional. Enter an Expiration Date and Expiration Time to indicate when the announcement no longer appears.

        If you don't configure an expiration, the announcement will display indefinitely.

7. In the Add Announcement Steps area, click Finish.