Pay Codes

The Pay Codes button opens a screen that lists any pay codes that are excluded from the union you are viewing. Employees in this union do not have access to the pay codes listed on this screen.

If an employee's home labor distribution includes the union you are viewing, the pay code exclusions on the Pay Codes screen trump all other pay code data access associated with an employee's assigned roles. Anyone creating or editing transactions for employees with exclusions will also not be able to access the excluded pay codes while working with those employee records.

Example: If an employee's roles grant them access to all pay codes, but a PTO pay code is excluded from their union, the employee is not able to select the pay code at input devices or screens that provide a list of pay codes. If a device allows the employee to enter the excluded pay code, the posting process generates an error on the employee's time card screen.

Tip: You can also control a union's access to pay codes from the Pay Code configuration screen. The Unions screen you are viewing and the Pay Code configuration screen accomplish the same goal, but with a different focus. From the Unions screen, you are excluding pay codes from a specified union. From the Pay Code screen, you are excluding unions from a specified pay code. For more information, see Pay Code > Union Codes.

Add a Pay Code Exclusion

To add a pay code exclusion to a union, complete the following steps.

1. Click Add from the Actions in the left pane.

   The Pay Code search screen appears.

2. Enter search criteria and click Search.
3. Select one or more pay codes.
4. Click Assign Selected.

Delete a Pay Code Exclusion

To delete a pay code exclusion from a union, complete the following steps.

1. Select one or more pay code records from the Pay Codes screen.
2. Click Delete Selected.