Employee List

Parent Topic

The Employee List shows all employees included in the Pay Group Instance selected.

The following fields or icons may be available on the screen:

Icon	Label	Description
	Open Employee	Click on the folder icon to the left of a record to open the Employee record of the selected employee(s).
	Carbon Copy this employee's timecard	Click on the Carbon Copy icon to open a screen to search for a supervisor to send a copy of this time card.
	Selection Box	Check this box to select records and then click on an action button in the left pane. For example, to approve certain time cards, check the box to the left of each record to approve and then click on the Approve button.
	Open	When a supervisor opens and views an employee record a check mark is displayed in the Open column. If another supervisor views the Employee LaborView record for the same employee, the check mark is not displayed unless that supervisor opens and views the record. This check mark remains visible until the employee's data is calculated and finalized.

The following Lock icons may be displayed:

Locks can only be removed by the user who enabled them, or by a user with a system role of Administrator or Controller.


Icon	Label	Description
	Courtesy Lock	This lock indicates a user has taken responsibility for handling this specific employee time card record. The record is still accessible and editable by other users.
	Employee Lock	This lock indicates a user has locked the timecard information in this employee record. Certain action options in the employee record are also disabled. The record can be accessed in Read-Only mode.
	Supervisor Lock	This lock indicates that a lock was placed on all the employee records of a selected supervisor from the Supervisor LaborView screen. This is used when closing a payroll for processing.

The following Exception icons may be displayed:


Icon	Label	Description
	Critical Exception	Indicates a serious issue with an employee timecard. The timecard cannot be approved until this exception has been resolved. An example of a critical exception is "An Odd Clocking was detected".
	Warning Exception	Indicates a moderate issue in an employee timecard. The timecard can still be approved. An example of a warning exception is "Hours reported in excess of Approved Hours in the pay period."
	Informational Exception	Indicates a relatively minor issue in an employee timecard. The timecard can still be approved if this exception is not resolved. An example of an informational exception would be if an employee clocked in at an unauthorized badge reader.
	Pending Exception	Alerts the supervisor that there will be an exception in the future if the employee's time card data does not change. The system assumes that each time it calculates a time card will be the last time, and so the message is displayed each time the calculations process is done. The actual (non-pending) exception icon will be displayed the day after the record date, which may be too late to resolve or prevent the exception. Note: All pending exceptions in the system are custom programmed.