Minimum Scheduled Hours

After opening the ALL or replicated Minimum Scheduled Hours assignment code, complete the following steps.

1. Using the following table, enter the appropriate information on the Indicators and Parameters tabs.

   Using the appropriate indicators, you can enable more than one method of minimum staffing rule processing.

   If you are not using a parameter, leave the field blank.

2. Click Save.

   For more information about which indicators and parameters to set, see the Minimum Scheduled Hours Explanation section that follows this table.

   Indicator or Parameter	Description	Options	Notes
   I: Schedule Standard 1	Minimum Approved Hours: Weekly/Bi-Weekly processing determination	Y, N	Select Y to enable the rule using approved hours during a weekly/biweekly period.
   I: Schedule Standard 2	Minimum Approved Hours: Daily processing determination	Y, N	Select Y to enable the rule using the daily hours from employees' labor distributions.
   I: Schedule Standard 3	Determines Minimum Approved Hours period day of week	1 - 7	If your pay periods are monthly or semi-monthly, select 1 - 7 to define the day of the week that begins your approved hours period.
   I: Schedule Standard 4	Minimum Approved Hours: Schedule Period processing determination	Y, N	Select Y to enable the rule using approved hours during the schedule period.
   P: Schedule Standard Date 1	Minimum Approved Hours Period Date	Any calendar date	Select a date corresponding to the beginning of a schedule period.
   P: Schedule Standard Hour 1	Weekly/Bi-Weekly Approved Hours	Any numeric value	A value used to determine whether approved hours (from home labor distribution) are evaluated weekly or biweekly.
   P: Schedule Standard Hour 2	Schedule Period Approved Hours	Any numeric value	The minimum number of hours in a schedule period used to determine whether the rule is violated.
   P: Schedule Standard Integer 1	Weekly/Bi-Weekly Minimum Approved Hours Allowed Variance (minutes)	Any numeric value	The weekly or biweekly variance (in minutes) that determines whether the rule is violated.
   P: Schedule Standard Integer 2	Daily Minimum Approved Hours Allowed Variance (minutes)	Any numeric value	The daily variance (in minutes) that determines whether the rule is violated.
   P: Schedule Standard Integer 3	Schedule Period Minimum Approved Hours Allowed Variance (minutes)	Any numeric value	The schedule period variance (in minutes) that determines whether the rule is violated.
   P: Schedule Standard Integer 4	Approved Hours Period Length (in weeks)	Any numeric value	The length (in weeks) of your approved hour periods within a schedule period.

Minimum Scheduled Hours Explanation

Minimum Scheduled Hours rules can be created for daily, weekly/biweekly, or schedule period approved hours. The following provides additional information about setting up the rules. The indicators and parameters referenced are the same as those found in the previous table.

Daily

• Set indicator Schedule Standard 2 to enable the rule.
• If needed, set parameter Schedule Standard Integer 2 to allow a variance when determining rule violations.

  Employees have 8 daily approved hours. Without a variance, total scheduled time on a day must be 8 or more hours or the rule is violated. However, you set the variance to 30 (minutes). With the variance, as long as an employee has 7.5 or more hours of scheduled time, the rule is not violated.

Weekly/Biweekly

• Set indicator Schedule Standard 1 to enable the rule.
• Set parameter Schedule Standard Hour 1 to determine whether the rule should evaluate approved hours weekly or biweekly when determining rule violations.

  On their labor distribution records, your employees have 80 Approved Hours. To make the rule evaluate approved hours on a biweekly basis, set parameter Schedule Standard Hour 1 to a lower number, such as 70.

  To make the rule evaluate approved hours on a weekly basis, set the parameter to higher number, such as 90. In this case, since the Approved Hours (80) are less than the parameter value (90), the system will divide the Approved Hours by 2 to determine the weekly approved hours. 80/2 = 40 hours per week of required scheduled hours.

• If needed, set parameter Schedule Standard Integer 1 to allow a variance when determining rule violations.

  Employees have 80 approved hours with biweekly evaluation. Without a variance, they must have 80 or more hours of scheduled time or the rule is violated. However, you set the variance to 120 (minutes). With the variance, as long as an employee has 78 or more hours of scheduled time, the rule is not violated.

  Employees have 80 approved hours with weekly evaluation. Without a variance, they must have 40 or more hours of scheduled time per week or the rule is violated. However, you set the variance to 90 (minutes). With the variance, as long as an employee has 38.5 or more hours of scheduled time, the rule is not violated.

• Set parameter Schedule Standard Date 1 to the date of a schedule period start date.
• If your pay periods are monthly or semi-monthly, set indicator Schedule Standard 3.

  For more information about setting parameter Schedule Standard Date 1 and indicator Schedule Standard 3, see the Period Determination document or contact API Healthcare Workforce Management Client Support by creating a case on Client Connections.

Schedule Period

• Set indicator Schedule Standard 4 to enable the rule.
• Set parameter Schedule Standard Integer 4 to define the length (in weeks) of your approved hour periods within a schedule period. This is used to break up a schedule period into smaller periods for easier use; however, the hours from the smaller periods still accumulate toward the schedule period total hours.

  Your schedule periods are six weeks. You set this parameter to 2 (weeks) so that the schedule period is broken into three shorter periods.

• Set the parameter Schedule Standard Hour 2 to the number of minimum approved hours for a schedule period.
• If needed, set parameter Schedule Standard Integer 3 to allow a variance when determining rule violations.

  Employees have 240 approved hours in a schedule period of six weeks. Without a variance, total scheduled time in a pay period must be 240 or more hours or the rule is violated. However, you set the variance to 180 (minutes). With the variance, as long as an employee has 237 or more hours of scheduled time, the rule is not violated.