Curriculum

The Curriculum screen displays information on Education Tracking curriculums and courses assigned directly to this employee. A curriculum is a group of categories and/or courses/competencies indicating required classes the employee must take.

The split screen displays the employee Curriculum assignments on the upper section and the Course assignments on the lower section.

Note: Employees must meet all curriculum and course requirements assigned directly to them through this screen, and also must meet all the requirements of each curriculum assigned indirectly to the employee via the job classes, positions and/or organization units associated with any of the employees' labor distributions (Primary Home, Alternate, or Alternate Home).

The following Actions are available in the left pane when the Curriculum screen is open:

The Add Course button opens a screen to enter one or more course requirements to this employee without having to first assign them to a curriculum.

To add a Course requirement for this employee, complete the following steps:

Click on the Add Course button in the left pane. The Course Search screen is displayed.
After entering values in the selected fields, click on the Search button. The results are listed below the search screen.
To select one or more record, click the selection box to the left of the record to alternately add or remove the check mark. To select/de-select all records in a specific search result set, click on the box above the search results to add or remove all check marks.
After selecting records, click the action button for either Assign: Common Data to enter the same values to all selected records, or Assign: Individual Data to add different values to each selected record. Note: For more information on the fields available, see the Employee record>Curriculum screen>Course Assignments section.
After completing the information, Save the record.

The Add Curriculum button opens a screen to add a curriculum for the employee. To add a new Curriculum requirement to this employee record, complete the following steps:

Click on the Add Curriculum button in the left pane.
In the Curriculum Code field, enter the name of the curriculum as selected from the Field Look Up Values in the left pane. These values have been previously set up on the Curriculum configuration screen.
The code of the curriculum to be assigned to this employee.
Enter the Effective Date when this requirement becomes effective for this employee.
The date the course or curriculum becomes a requirement for this employee.
Enter the Expiration Date when this requirement is no longer needed for this employee. If there is no predetermined expiration date, leave this field blank.
The date this course or curriculum is no longer a requirement for this employee, if applicable.
Save the record.
The curriculum is added to the screen with the Source set to Employee.

The Delete Selected button is used to delete course or curriculum records from the employee record.

Note: Only curriculums and courses added to the employee record can be deleted through this screen. Curriculums assigned to an employee as a result of labor distribution assignment (organization unit, position, or job class) cannot be deleted.

To Delete one or more curriculum or course entries, complete the following steps:

Check the box to the left of each curriculum or course record to be deleted.
Click on the Delete Selected button.
A message is displayed verifying the record should be deleted.
Select Yes to continue with the deletion.
Note: It is better to expire a requirement that is no longer needed rather than to delete it, unless the requirement was added in error. When a requirement is deleted, there is no record in this screen.