From the search results, select the check box at the left for the appropriate class(es) and click one of the record folders. Class information displays for a selected class. An information box at the top of the screen also displays any prerequisite courses and status information, and any schedule conflicts between this class and existing schedules and classes.
The system verifies that the employee has successfully completed or is scheduled to take any prerequisite courses/competencies before the date of the class. Depending on the authorization level of the employee, he or she may not be able to register for the class if the prerequisite is not already completed or scheduled.
More About Prerequisite Override Authorization
Depending on the Authorization role assigned to the employee, the following override options are available:
- No Override Authorization: When this policy is assigned to users, they can only schedule an employee or themselves into a class that requires prerequisites if the course prerequisites have already been completed.
- Override Scheduled Prerequisites: When this policy is assigned to users, they are able to schedule an employee or themselves into a class that requires prerequisites if the course prerequisites are currently scheduled – not necessarily completed. Whether or not users have this role, they will receive a warning on each employee that does not meet prerequisite requirements. It allows them to still enroll those employees that are scheduled to take the prerequisite classes before the class, but it will not allow them to schedule those who have not completed the prerequisites and are not currently scheduled. Note: The prerequisite course must end on or before the start time of the class requiring it.
- Override All Prerequisites: If this policy is assigned to users, they can schedule anyone into any class that requires prerequisites, even if those prerequisites have not been met or scheduled. They still receive a warning at the time of enrolling the person but, they are not prevented from enrolling anyone.
Multiple Course Prerequisites:
When a course has multiple prerequisites, the lowest prerequisite status (i.e. incomplete, scheduled, complete) determines if the employee can be enrolled in the scheduled class for the course. See the following example:
Prerequisite 1 Status
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Prerequisite 2 Status
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Enrollment Allowed?
No Overrides
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Enrollment Allowed?
Override Scheduled
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Enrollment Allowed?
Override All
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Comments
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Incomplete
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Incomplete
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No
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No
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Yes
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Lowest status = Incomplete
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Scheduled
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Incomplete
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No
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No
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Yes
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Lowest Status = Incomplete
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Scheduled
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Scheduled
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No
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Yes
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Yes
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Lowest Status = Scheduled
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Complete
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Incomplete
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No
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No
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Yes
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Lowest Status = Incomplete
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Complete
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Scheduled
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No
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Yes
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Yes
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Lowest Status = Scheduled
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Complete
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Complete
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Yes
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Yes
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Yes
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Lowest Status = Complete
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Depending on the Enrollment Method of the class, either the Enroll or the Request Enrollment button is enabled. Note: These buttons are disabled (grayed out) when there are schedule conflicts with the indicated class or if the employee is not eligible to enroll because of the status of the prerequisites.
Setting that determines whether employees are immediately enrolled in a class or an enrollment request is submitted that requires approval by an authorized user.
Enrollment Method Options
The following Enrollment Method options are available:
Immediate
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All employees are immediately enrolled in the class without submitting a request.
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Need
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Employees who have a mandatory requirement for a course (based on education requirements) are immediately enrolled in the class without submitting a request.
Employees who have a non-mandatory requirement for the course or no requirement are submitted as a request to enroll in the class. The request must be approved before the employee is enrolled in the class.
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Request
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All employees are submitted as a request to enroll in the class. The request must be approved before the employee is enrolled in the class.
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